Senior administrative assistant Jobs in Elk Grove, CA

Job Description

Job Description

Administrative Assistant (Contract)

We are seeking a meticulous and patient Administrative Assistant to join our team in Elk Grove, California, on a contract basis. This role is pivotal in ensuring seamless front desk operations and supporting critical administrative functions. The ideal candidate excels in a dynamic environment, demonstrates strong organizational skills, and is adept at managing detailed and specific tasks.

Responsibilities :

• Front Desk Management : Act as the primary point of contact, warmly greeting visitors, answering inbound calls promptly, and directing inquiries to the appropriate team members.
• Invoicing and Vendor Payments : Prepare, process, and track invoices with precision, ensuring timely vendor payments and accurate financial documentation.
• Mail Handling : Manage all incoming and outgoing mail, ensuring proper distribution and organization.
• Supplies Management : Monitor and maintain office supplies and inventory, placing orders to ensure consistent availability.
• Administrative Coordination : Organize schedules, appointments, and meetings to support efficient office operations.
• Data and Documentation : Perform accurate data entry and maintain organized records and databases in compliance with company policies.
• Process Optimization : Work closely with team members to streamline workflows and enhance operational efficiency.
• Special Projects : Assist with ad hoc administrative tasks and special projects as needed, demonstrating flexibility and attention to detail.
• Proven experience in administrative assistance or similar roles.
• Strong proficiency in answering calls and managing inquiries professionally.
• Excellent data entry skills with high accuracy.
• Familiarity with receptionist duties, including greeting visitors and managing front desk operations.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Solid organizational skills and attention to detail.
• Proficiency in office software and tools, such as Microsoft Office Suite.
• Exceptional communication skills, both verbal and written.