Senior administrative assistant Jobs in Mesquite, TX

This position is contingent upon award

International Health and Medical Services is looking for an experienced Administrative Assistant to support the efficient operation of healthcare services by managing administrative tasks coordinating appointments and ensuring effective communication between healthcare staff. This position is vital for maintaining organized records facilitating access to medical care and supporting the overall healthcare delivery process within the facility.

• Provides administrative support directly for the Health Services Administrator (HSA) and Assistant Health Services Administrator(s) (AHSA) in support of the mission.
• Maintain strict confidentiality of all records including medical and personnel records Personally Identifiable Information (PII) personnel issues and other sensitive office matters.
• Types a variety of materials in the form of memoranda meeting minutes letters briefing materials and reports.
• Establishes and maintains office files databases and creates electronic spreadsheets which may include the management of timesheets leave requests contract documents and invoices.
• Reviews files to meet current needs and periodically reviews materials for disposition.
• Maintains confidentiality of all records including; medical and personnel records Personally Identifiable Information (PII) personnel issues and other sensitive office matters. Keeps all file systems containing PII secured per policy.
• Arranges for meetings including making reservations for conference rooms and notifying participants.
• Attends meetings and prepares reports of the proceedings.
• Receives and screens visitors and telephone calls to the medical facility referring callers to the Health Services Administrator or other clinic staff as appropriate.
• Independently accomplishes tasks and questions within their scope and seeks guidance when appropriate.
• Maintains HSA / AHSA calendar and schedules appointments and meetings as directed.
• Reminds HSA / AHSA of appointments and provided briefs on the matters to be considered before the scheduled meetings.
• Reschedules appointments when it becomes apparent that the HSA or AHSA will not be able to meet previous engagements.
• Receives and screens all incoming correspondence and directives to keep aware of the activities of the office. Determines those that can be acted upon personally and takes necessary action.
• Uses initiative to obtain clarification or instructions from originating offices.
• Controls incoming and outgoing correspondence and action documents following up to ensure that deadlines are met for responses.
• Receives and processes requests for information in accordance with the Fair Information Practice Principles and Privacy Act.
• Performs record keeping functions in accordance with program policies and position.
• Maintains functional proficiency and ease of use utilizing electronic health records as required by and appropriate to position.
• Performs the duties of Medical Records Technician as time allows when primary role is complete
• Completes all initial annual and ad hoc training as required / assigned.
• Serves as a team member for analyzing established protocol practices and identifying areas for improvement.
• Maintains patient confidentiality and confidentiality of medical records in compliance with the Privacy Act and HIPAA regulations in all work activities.
• Adheres to and participates in : IHSCs Safety Prevention Infection and Control Quality Improvement Patient Education and other programs and collateral duties as appropriate to position.
• Attends and participates in general / medical staff meetings.
• Adheres to and maintains awareness of; IHSC Policies Procedures Directives Operational Memoranda and accreditation standards as prescribed.
• Complete required organizational compliance education including assigned requirements that are client-specified for Joint Commission Healthcare Staffing Services certification or other regulatory bodies.

This list is non-exhaustive and the role holder may be required to undertake additional duties that are not specifically listed above.

Qualifications :

Basic Requirements / Certifications :

The ability to greet and deal tactfully with the public.

Education Required :

Attributes and Professional Qualities :

Required Knowledge Skills and Abilities :

Physical Requirements :

Other Special Qualifications :

Additional Information :

Pay range is based on several factors and may vary in addition to a full range of medical financial and / or other benefits. Final salary and offer will be determined by the applicants background experience skills internal equity and alignment with geographical market data.

Benefits Full-time positions are eligible for our comprehensive and competitive benefits package including medical dental vision and basic life insurance. Additional benefits include a 401k plan paid time off and an annual bonus. International Health and Medical Services complies with all federal state and local minimum wage laws.

International Health and Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race color religion gender sexual orientation gender identity national origin age disability genetic information marital status amnesty or status as a covered veteran in accordance with the applicable federal state and local laws.

Remote Work : No

Employment Type : Full-time

Key Skills

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Experience : years

Vacancy : 1