Senior administrative assistant • pompano beach fl
Administrative Assistant with QuickBooks Experience.Provide daily administrative support to the office, management team, sales team, and operations department.Answer incoming phone calls profession... Show more
Administrative Assistant & Receptionist.On-Site | Full-Time | Monday–Friday | $40,000–$46,000/year | Fort Lauderdale, FL.You'll be the first person our clients meet — on the phone and at the do... Show more
We're searching for an Administrative Assistant who will doing the differents task in the Payroll Department, highly organized, handle pressure well, and excel in a fast paced and highly dynamic en... Show more
Administrative Assistant - Sales.At Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in... Show more
The future you want is within reach.At PCL Construction Services, Inc.PCL Family of Companies (PCL), we don’t just build projects—we build opportunities, careers and communities.We are 100% employe... Show more
We are seeking a versatile and dedicated Admin/Customer Service Specialist for our of our clients in Pompano Beach.The ideal candidate will be adaptable, capable of managing multiple roles, and com... Show more
Florida Defensive Training (FDT).Part-Time Administrative Assistant.Perform fingerprinting services for scheduled and walk-in customers.Greet and assist customers upon arrival.Answer phone calls, t... Show more
To perform clerical and administrative tasks in support of the efficient and effective operations of the office.ESSENTIAL PERFORMANCE RESPONSIBILITIES.The Administrative Support Assistant II shall ... Show more
Position: Operations.The Engineering Administrative Assistant provides administrative and operational support to the Engineering Department by coordinating work orders, maintaining de... Show more
A company specializing in community and Homeowners Association (HOA) management is looking for an Administrative Assistant to join their team.Monday–Friday | 8:30 AM–5:00 PM.Provide administrative ... Show more
Duties and Essential Functions.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Assist in the daily operation of the management offic... Show more
Provide professional administrative and clerical support to the on-site Licensed Community Association Manager (LCAM) and property management office.Serve as the primary bilingual point of contact ... Show more
Sales Administrative Assistant.Aviation & Aerospace Component Manufacturing.YouTube - DAYTON-GRANGER, INC (DG).Onsite, Monday - Friday 1st Shift.Stable Company · Excellent Benefits · Supportive Env... Show more
Bilingual Administrative Assistant .PRV Audio is looking for a full-time Bilingual Administrative Assistant (Customer Service) to perform a variety of administrative and clerical tasks.As a Bilingu... Show more
Diaz Anselmo & Associates is hiring an Administrative Assistant for our Title team.In this vital role, you'll manage mortgage documentation and title processes, collaborating with clients and inter... Show more
Human Resources Administrative Assistant   Location:.Pompano Beach Office  Reports to:  Director of Human Resources   Type:  Full Time/Hourly/ Non- Exempt  Job Su... Show more
Administrative Assistant Job Summary United Water Restoration Group of South Florida is looking for an Office Administrator to join our Reconstruction Department at our corporate office in Deerfiel... Show more
Senior Administrative Assistant.The Capital Projects Department is seeking a Senior Administrative Assistant.The Senior Administrative Assistant will assist with the implementation and supervision ... Show more
The Executive Assistant & Administrative Manager keeps Resolve's executive office and Fort Lauderdale headquarters running.The role handles executive travel and calendars, board and committee logis... Show more
PrideStaff Financial is looking for a highly organized and detail-oriented.This role entails inventory control, international logistics, and general office management.The ideal candidate is a proac... Show more
The average salary range is between $ 37,750 and $ 75,941 year , with the average salary hovering around $ 58,000 year .
The average salary range is between $ 42,760 and $ 73,563 year , with the average salary hovering around $ 53,383 year .
Benefits:
Benefits/Perks
Administrative Assistant with QuickBooks Experience
Key Responsibilities
• Provide daily administrative support to the office, management team, sales team, and operations department.
• Answer incoming phone calls professionally, assist customers with basic questions, take messages, process simple orders, and direct calls to the appropriate team member when needed.
• Maintain organized digital and physical files, including customer records, vendor information, invoices, purchase orders, receipts, and other business documents.
• Enter and maintain customer invoices, vendor bills, payments, expenses, deposits, and basic transactions in QuickBooks Online.
• Assist with Accounts Receivable by preparing invoices, sending payment reminders, following up on outstanding balances, and updating customer payment information.
• Assist with Accounts Payable by organizing vendor invoices, tracking due dates, preparing payment information, and maintaining vendor records.
• Support inventory administration by entering product receipts, tracking inventory movements, updating stock records, and alerting management when products are running low.
• Coordinate customer orders, deliveries, service requests, and basic follow-up communication with customers, vendors, and internal team members.
• Assist with purchase orders, order confirmations, delivery documentation, and customer account updates.
• Maintain calendars, schedules, appointments, and internal administrative communications as needed.
• Support management with general office tasks, data entry, document preparation, filing, and other administrative projects.
Preferred Qualifications
• Previous experience as an Administrative Assistant, Office Assistant, Customer Service Coordinator, or similar role.
• Experience using QuickBooks Online for invoicing, bills, payments, expenses, and basic bookkeeping support.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks at the same time.
• Professional phone manner and strong customer service skills.
• Proficiency in Microsoft Office, especially Excel, Outlook, and Word.
• Experience with inventory, distribution, food and beverage, coffee, hospitality, or service-based businesses is a plus.
