Senior executive assistant Jobs in Alexandria, VA

Executive Assistant (EA) III

The Executive Assistant (EA) III is a highly skilled administrative professional who provides comprehensive support to DoD Senior Executives in the SASP Front Office Directorate. The EA is responsible for a wide range of tasks, ensuring smooth operations and effective time management for the executive.

Responsibilities

• Maintain leadership's daily calendar, arrange meetings, conferences, and video-teleconferencing sessions.
• Take minutes, maintain invitations, and manage attendee contact rosters.
• Travel Coordination :
• Prepare and oversee travel arrangements for leadership.
• Assist with developing travel reports and completing travel vouchers using the Defense Travel System (DTS).
• Administrative Support :
• Arrange for official local transportation and manage reimbursement for expenses.
• Track and report weekly work / leave status of approximately 215 employees via the Defense Agencies Initiative (DAI) Portal.
• SCIF Administration :
• Serve as the administrative point of contact for government staff in a Sensitive Compartmented Information Facility (SCIF).
• Monitor access, maintain office files, and track action items in the OUSD(I&S) suspense portal.
• Document and Correspondence Management :
• Provide staffing support for all required correspondence actions, including formal letters, memoranda, and briefing packages.
• Ensure documents are prepared in the appropriate DoD format and retained in accordance with federal records disposition schedules.
• Records Management :
• Maintain records for control and accountability of classified correspondence and special access materials.
• Ensure all office records are marked, filed, and retained in accordance with OSD and federal records disposition schedules.

Requirements

Why Work for Us? Core4ce is a team of innovators, self-starters, and critical thinkers-driven by a shared mission to strengthen national security and advance warfighting outcomes. We offer :

Join us to build a career that matters-supported by a company that invests in you. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, disability, veteran status, age, genetic information, or other legally protected status.