Senior executive assistant Jobs in Ann Arbor, MI

Executive Assistant

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our senior executives. The Executive Assistant will play a crucial role in ensuring the smooth operation of the executive office by managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks. This role requires excellent communication skills, the ability to multitask, and a high level of discretion and professionalism.

Key responsibilities include :

• Calendar Management : Schedule and manage the executive's calendar, including meetings, appointments, and travel arrangements.
• Communication : Serve as the primary point of contact between the executive and internal / external stakeholders. Handle incoming communications, including emails, phone calls, and correspondence.
• Meeting Coordination : Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Travel Arrangements : Plan and book travel, including flights, accommodations, and ground transportation. Prepare detailed itineraries.
• Document Management : Prepare, review, and edit documents, reports, and presentations. Maintain accurate records and files.
• Project Coordination & Support : Assist with special projects and initiatives as needed, ensuring deadlines are met and objectives are achieved.
• Office Management : Maintain office supplies, equipment, and facilities. Coordinate with vendors and service providers as necessary.
• Confidentiality : Handle sensitive information with the utmost discretion and confidentiality.

Education : Bachelor's degree in Business Administration, Communications, or a related field preferred.

Experience : Minimum of 3-5 years of experience as an executive assistant or in a similar role.

Skills :

Personal attributes :

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