Senior executive assistant Jobs in Tallahassee, FL

Executive Assistant (Full-Time)

Industry: Non-profit organization specializing in SBA 504 loans

Total Compensation: Annual salary commensurate with experience plus comprehensive benefits package (note that salary will be discussed very early in the application process)

Location: Tallahassee, FL (in-office)

Summary of Qualifications:

• High school diploma or equivalent, college degree preferred
• Five (5)+ years of experience in an administrative or clerical position demonstrating increased responsibilities
• Ability to pass a criminal background check
• Available to work in-office Monday - Friday, approximately 8:00am - 5:00pm

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About us: Florida First Capital Finance Corporation (FFCFC) is a self-sufficient, non-profit organization with headquarters in Tallahassee, FL and other offices across Florida, Alabama and Georgia. When applying for a new job, we feel that it's important for you to know about the workplace culture. You can read about Our Story on our website. At FFCFC, our mission is to drive economic development and job creation by helping small business access capital through SBA, U.S. Treasury, and state loan programs. We are especially proud of our goal of increasing lending assistance to underserved businesses and communities. FFCFC is a stable and growing non-profit organization, and we have a lot of pride in our achievements and in our mission. Our workplace is a smaller office environment, so you get to know everyone in the office (i.e. you won't just be a "number").

About this position: We are seeking a methodical, organized, and curious Executive Assistant to join our team. This position is based in our Tallahassee, FL office and reports to the Corporate Administration team. The Executive Assistant will handle a variety of tasks focused on scheduling, facilities maintenance, and administrative needs. Proven successful experience with general administration duties is required.

We are specifically looking for someone who:

• Is a team player who enjoys collaborating
• Enjoys days filled with a variety of tasks
• Double checks their work and takes pride in producing quality results
• Is naturally helpful and likes being in an administrative role
• Understands the value a strong support staff brings to a company
• Is looking for more than just a "job" and wants a stable career with a growing organization
• Wants to work for an organization that has a higher purpose than simply making a profit
• Has a background of being in admin in a variety of organizational and personnel environments
• Currently lives in Tallahassee, FL or is willing to relocate here

If these qualities describe you, please read on!

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Essential Functions of the Administrative Assistant:

• Coordinate scheduling and travel for the CEO and EVP
• Assist CEO w/student outreach and administration related to teaching FSU course for LLM students
• Assist CEO/EVP with legislative matters/tracking
• Manage periodic Board/Loan Committee appreciation matters
• Assist with scheduling in-person meetings for staff and Board
• Handle all weekly, monthly, quarterly & annual property maintenance (all offices)
• Coordinate and oversee all communications regarding facility renovations
• Compile monthly loan reports
• Order company and staff promotional items as needed
• Coordinate company-wide conference/meeting registrations and travel arrangements
• General Admin duties (answering phones, sending daily company absence report email, business card ordering, archiving items, running errands, etc.)

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Requirements

The ideal candidate is someone who:

• Has five (5+) years of administration experience demonstrating increased responsibilities
• Possesses a keen attention to detail
• Is a team player who enjoys collaborating and working with others
• Can multitask and prioritize projects based on changing needs
• Possesses strong organizational skills
• Is available to work full-time Monday - Friday from approximately 8:00am to 5:00pm in our Tallahassee, FL office
• Has extensive Microsoft Word and Outlook experience
• Is proficient with professional email communication
• Can pass a rigorous criminal background check
• Preference for candidate who can read/write Italian, or at least be proficient with using online translators

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Benefits

Here at FFCFC, we understand that highly satisfied employees are key to a thriving business. This is why we offer:

• An annual base salary commensurate with relevant experience (salary will be discussed early in the application process)
• A generous annual contribution to a simple IRA account based on the organization's financial performance (up to 25% of your annual salary with no requirement for the employee to contribute)
• A workplace culture that supports collaboration, teamwork, training, and professional growth
• A tight team environment where you get to know all of your colleagues (i.e. you're not just a number)
• Health insurance through Capital Health Plan (Tallahassee) or Florida Blue (100% employer paid for the employee, partial or up to full coverage for family)
• Dental insurance that is 100% employer-paid
• Optional vision insurance
• Life and long-term disability insurance (100% employer paid)
• Voluntary flexible spending account (FSA)
• 12 vacation days and 10 sick days accrued each year
• Seven (7) paid holidays each year

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If you think you’d be a good fit, we’d love to see you apply!

When applying, please upload your resume. Note that all communication will be done via email, so be sure to check your inbox and spam folder regularly. You do not need to contact our office about the status of your application; if we are interested in having you proceed through our applicant vetting process, we will contact you by email.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are ADA compliant and an E-verify employer.