Site Jobs in Fort Wayne, IN

Job Title : Site Senior Administrative Assistant

Job Code : 32270

Job Location : Fort Wayne Indiana

Job Schedule : 9 / 80 REG Off Every Other Friday

Job Description :

In this site executive administrative assistant role you will partner directly with our program executives to manage competing priorities and ensure nothing falls through the cracks. This isnt about scheduling meetings its about protecting focus time making judgment calls and keeping our leadership team aligned so we can scale effectively. The ideal candidate will excel in complexity anticipate needs (before being asked!) and operate with discretion urgency and precision while being a collaborative partner.

Primary responsibilities include but are not limited to :

• Executive enablement : Calendar optimization travel coordination including international arrangements that may require visa processing expense reports supplier invoice processing and meeting to proactively resolve calendar conflicts and discern executive priorities.
• Communication management : Email triage stakeholder updates internal coordination. Exercise confidentiality and diplomacy supported by an understanding of the strategy and priorities of the organization.
• Project coordination : Following up on action items tracking deliverables cross-team alignment and event planning.
• Collaboration : Be part of a highly collaborative and supportive team of program administrators that work together across the wider Spectral Solutions division team. Support work on projects involving collaboration internally and externally. Take the lead to initiate chase up escalate and ensure deadlines are met.
• Broad organization support : Be aware of changes and development within all parts of the organization and support communication plans to convey these to the teams.
• Ability to build a strong network : Build and maintain strong working relationships with a broad range of stakeholders from different business units functions sectors segments and CHQ.
• Reception management and oversight : including new hire coordination as needed.
• General office duties : Support general office duties with the other administrative staff (ordering supplies delegation support for other admins etc.) and other duties as assigned.

Qualifications :

Preferred Additional Skills :

#LI-FS1

Required Experience :

Senior IC

Key Skills

Quicken,Time Management,Microsoft Office,Microsoft Outlook,Microsoft Word,Office Experience,Microsoft Powerpoint,Microsoft Excel,Sharepoint,Administrative Experience,Microsoft Outlook Calendar,Word Processing

Employment Type : Full Time

Experience : years

Vacancy : 1