Special events coordinator Jobs in Dallas, TX

Job Description

Job Description

JOB SUMMARY

Reporting to the Manager of Event Sales and Operations, the Event Facilitator will act as a professional contact during rental, group, wedding, and Arboretum sponsored or promoted activities according to Event Manual guidelines and directions of the Sales and Operations Manager / s. Perform as a staff liaison for satisfactory execution of event, including overseeing all aspects related to event and monitoring use and care of DABS’ property. Assure successful guest relations. Contribute to team effort.

DEPARTMENT : Sales and Special Events

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO :

• Assist the Sales and Operations Manager in overseeing and / or directing the Arboretum’s staff for event set-up / tear-down (when requested), assuring that the physical arrangement is according to plan and that Arboretum’s property (tables, chairs, tablecloths, etc.) is in good and clean condition.
• Direct caterers and outside delivery / set-up personnel for appropriate set-up and usage of Arboretum facilities.
• Provide direction for security / parking staff as needed to assure appropriate access to property and safe vehicular access to the gardens.
• Professionally interact with guests and maintain unobtrusive availability to respond to any needs / problems that may occur during an event.
• Enforce Arboretum rules and regulations throughout each event; assure appropriate care of furniture / property by attentive observation during event. Take appropriate action as needed.
• Respond timely and appropriately to any incidents according to Event Manual and maintain appropriate documentation, such as first aid action, property damage, etc.
• Complete appropriate documentation for event, obtaining necessary signatures; document any problems or observations related to the event.
• Perform other duties as assigned

SKILLS / QUALIFICATIONS :

KEY COMPETENCIES :

ABOUT THE ARBORETUM

Who we are : The Dallas Arboretum is a garden for all that enriches lives through beauty, learning and connection. Our vision is a world-class sanctuary where people and plants flourish in the natural environment. Our values define who we are, what we believe in, and how we engage with the community and one another. They guide our actions and interactions.

Our Commitment to You : The Dallas Arboretum is committed to being a workplace that is not only free of discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that workforce diversity creates an environment in which our employees can thrive and best serve our community. We understand and embrace the variety through which people gain experiences whether through professional, personal, educational, or volunteer opportunities.

EEO Statement : The Dallas Arboretum is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, age, color, ancestry, national origin, place of birth, religion, sex, sexual orientation, gender identity and expression, military or veteran status, genetic characteristics or disability unrelated to job performance.