Special events coordinator Jobs in Ventura, CA

Job Description

Job Description

About Us

We are a California-based environmental consulting firm with 500+ professionals and over 30 years of experience serving clients across the transportation, energy, water, infrastructure, private development, and government sectors. We are proud to be a  Certified Great Place to Work , as reflected in the experiences our employees share on Glassdoor and the trust, connection, and sense of purpose felt across our company.

Our mission is to deliver practical, science-based environmental and planning solutions that support communities, infrastructure, and natural systems. At Rincon, people come first. We value collaboration, fairness, and transparency, and we are committed to creating an environment where everyone can grow, contribute meaningfully, and do their best work.

Role Overview

The Corporate Events Planner supports the planning and execution of a wide range of company events across multiple office locations. This role provides logistical, administrative, and coordination support for events ranging from small onsite meetings to offsite team summits and large companywide gatherings. The Corporate Events Planner also supports the organization’s business-to-business conference attendance strategy by coordinating logistics, tracking participation, and maintaining clear records related to external events.

The Corporate Events Planner works closely with team members across the organization to ensure events are well planned, clearly communicated, and executed smoothly. This role requires strong organizational skills, attention to detail, and the ability to manage multiple events and priorities at the same time.

How We Collaborate

This role may offer a hybrid work setup, blending time in the office with remote work as business needs evolve. We enjoy coming together in person to collaborate, connect with teammates, and partner with clients, and may prioritize candidates who live within 50 miles of the following Rincon offices : Oakland, San Jose, Sacramento, Monterey, San Luis Obispo, Santa Barbara, Ventura.

Key Duties and Responsibilities

• Plan and coordinate events of varying size and complexity across our office locations (currently eight)
• Support onsite meetings, offsite retreats, trainings, summits, and companywide events
• Manage event logistics from initial request through execution and post event follow up
• Develop and maintain event timelines, task lists, and planning checklists
• Coordinate venue sourcing, conference room rentals, catering, audio visual needs, transportation, and lodging
• Support planning of mixers, dining activities, and multi-day offsite experiences
• Prepare requests for proposals, coordinate vendor selection, and support contract review and negotiation under guidance
• Track event details including attendance, room setups, food and beverage needs, accessibility considerations, and special requests
• Support the organization’s conference attendance strategy, including coordinating registrations, travel logistics, and schedules for team members attending external conferences
• Serve as a point of contact for internal teams and external vendors throughout the planning process
• Work along with the Communications, Marketing, Administrative, and People and Culture teams to ensure alignment and smooth coordination
• Support multiple concurrent events while maintaining accuracy and meeting deadlines
• Assist with onsite event support as needed, including troubleshooting and last-minute adjustments
• Support post event follow up including feedback collection, invoice processing, and documentation

Qualifications

Investing In You

The hourly range for this full-time non-exempt position is $36.00-$43.00, plus a generous benefits program. Salary ranges are based on the market median of similar jobs, according to third-party salary benchmark surveys. Base pay is determined based on internal equity and a candidate’s job-related knowledge, skills, and experience.

We offer a comprehensive Total Rewards Package designed to support employee well-being, growth, and financial security. Our benefits are designed to offer flexibility and choice, including health coverage options, employer-sponsored insurance, retirement benefits, generous time off, and programs that support learning, growth, and community engagement.

Explore more about our culture, benefits, and life at Rincon on our Culture and Benefits page.

Additional Employment Information

Individuals offered employment must successfully complete a pre-employment drug screening as a condition of employment. Additionally, those hired who may be assigned to federal projects will be subject to further drug testing, including screening for cannabinoids (THC / marijuana), in compliance with the Drug-Free Workplace Act of 1988 and other applicable federal regulations, which take precedence over California state and local laws.

Rincon Consultants, Inc does not accept unsolicited applicant / candidate resumes from search firm recruiters and / or temporary agencies that do not have a signed contract and specified work order with Rincon Consultants. Further, such resumes received will be deemed the sole property of Rincon Consultants and no fees will be paid in the event Rincon Consultants subsequently hires such individual. Rincon Consultants is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

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