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Event Set-Up Specialist

This posting is for three positions, one at each of our campuses located in Fort Collins, CO (Larimer Campus), Longmont, CO (Boulder County Campus), and Westminster, CO (Westminster Campus). Please select your campus(es) of interest in the application.

With three campuses along Colorado's Front Range, FRCC is the state's largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.

Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the "Top Online Colleges" in the country by Newsweek.

One of FRCC's main goals is to offer educational excellence for everyone. The college's strong commitment to student success means we start by creating an inclusive and equitable environmentone where both students and employees feel they belong and are supported. FRCC's focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.

The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.

FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We're looking to hire people who share these valuesalong with our commitment to student success, equity and excellence.

Who You Are

As the Event Set-Up Specialist, you will play a key customer-service role in delivering successful, welcoming campus events at Front Range Community College. Serving as the on-site point of contact, you support the coordination, preparation, and execution of events by ensuring spaces are set accurately, safely, and on time.

In this role, you will focus on hands-on event setup and teardown, clear communication with event hosts and campus partners, and responsive service to a wide range of internal and external clients. You will contribute to a positive event experience by anticipating needs, adapting to changing priorities, and representing FRCC with professionalism and care.

Reporting to the Director of Institutional Events in the Office of the President, you will work closely with Institutional Events staff, Student Life, Facilities, Information Technology, and student workers to ensure event spaces are prepared to specification and meet FRCC service standards.

Due to the nature of this role, remote work is not available. The position requires a strong on-campus presence, with occasional travel to other campuses and infrequent travel to external locations. Work outside of regular business hours, including evenings and weekends, may be required at times.

Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E-Verify employer.

SALARY: $49,866-$52,485 annually.

The salary range reflects the minimum and maximum starting salary for the position. When determining the starting salary for a new employee, FRCC takes into consideration a combination of the selected candidate's education, training and experience as it relates to the requirements of the position, as well as the position's scope and complexity, internal pay equity and external market value.

BENEFITS: For information about benefits, please view APT & Faculty Benefits.

SELECTION PROCESS: Position will remain open until filled with a priority deadline of May 20th. This posting may be used to fill multiple or similar positions.

The selection process for the Event Set-up Specialist will be conducted through a competitive, merit-based evaluation of all qualified applicants. Preliminary screening will be based on the completed application package submitted by the candidate. In your application, please include a resume and cover letter that specifically address how your background and experience align with the requirements, qualifications, and responsibilities of the position.

Primary Duties

Event Set-Up and Management

• Interpret event setup diagrams, work orders, and instructions to prepare rooms and event spaces accurately.
• Set up, arrange, and break down event furnishings and equipment, including tables, chairs, staging, pipe and drape, signage, podiums, and college-owned event equipment.
• Prepare and maintain indoor and outdoor event spaces, including tents, canopies, traffic control items, and overall cleanliness, safety, and accessibility, ensuring readiness prior to event start times.
• Assist with placement and basic operation of audiovisual equipment (e.g. projectors, screens, microphones), and coordinating support from IT team as needed.
• Transport event materials and equipment, including driving college-owned vehicles to FRCC campus and offsite events.
• Coordinate with and provide direction to student employees to ensure efficient room changes and event set-up during high-volume event days.

Customer Service and Communication

• Serve as the primary on-site contact during event setup, providing friendly, responsive, solutions-oriented service to event hosts, campus partners, and external clients.
• Act as a campus ambassador by answering questions, sharing event details, and promoting awareness of mission-aligned outcomes.
• Confirm event spaces meet established specifications and quality standards, including room setup, functionality of audiovisual equipment, tablecloth placements, and overall presentation.
• Communicate setup status, updates, and adjustments clearly and proactively, escalating issues or last-minute changes as needed to ensure successful event execution.

Logistics and Coordination

• Serve as the day-of event point of contact, coordinating logistics with Student Life, Facilities, IT, Safety, and other campus partners to ensure seamless execution of events.
• Track and manage event setups and related tasks using the designated event management system, ensuring accuracy and timely completion.
• Manage the coordination of tablecloths, including the organization, laundering, and distribution.
• Coordinate with delivery drivers, vendors, and rental providers to support event needs and timelines.
• Maintain an inventory of event furnishings, equipment, and supplies, including monitoring condition and reporting maintenance or replacement needs.

Safety and Compliance

• Adhere to all FRCC safety guidelines, including proper lifting techniques and safe handling of equipment.
• Ensure event spaces meet ADA accessibility requirements and maintain compliance throughout event setup and execution.
• Support and follow up established emergency procedures during events, coordinating with appropriate personnel as needed.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Required Competencies

• Customer Service - Provides helpful, responsive support to event requestors and campus partners. Identifies issues and implements practical solutions.
• Attention to Detail - Ensures room setups, furnishings, and equipment align precisely with diagrams and work orders.
• Reliability -Consistently meets deadlines and follows through on assigned responsibilities.
• Adaptability - Works efficiently with changing priorities and last-minute adjustments.
• Mission, Vision & Priorities - Embraces the mission, vision and values of FRCC. Understands the importance of the work and how it supports institutional goals.
• Cultural Self- Awareness - Willing to examine own beliefs and acknowledge own biases and how they have impacted or may impact the ability to serve and communicate with others.
• Operational Planning - Have an understanding and knowledge of the college's various strategic plans and understand how your work supports each of them. Understand the department's expectations to find proactive ways to support the goals of the department.
• Leading from the Middle - Lead from your position by not only closely examine your responsibilities for the department, but in bringing forward ideas to your supervisor the college should consider to deliver outstanding event services.
• Team Building - Strive to build positive and collaborative relationships with colleagues both within the department and in other departments within the college.
• Coaching and Mentoring - Coaches and/or mentors student leaders, student staff, and student organization advisors. Seeks coaching to continue own personal growth.
• Data Usage - Looks at the customer satisfaction data within the department, paying particular attention to what the data shows about the department's performance and mission impact. Works with the next level supervisor to brainstorm changes that can be implemented to improve service.

Qualifications

Required Education/Training & Work Experience:

• Associate degree and