Travel coordinator Jobs in Charlotte, NC

Job Description

Job Description

Become part of our success story!

A leading global solution provider for all sectors of intralogistics – that is us : SSI SCHAEFER. What we also are : A family business that invests in the expertise, passion, and talents of its employees.

As one of the largest providers, we help our customers increase the efficiency and sustainability of their storage, picking, and transport processes using innovative technologies and software. From fully automated warehouses with customized service and maintenance packages to manual and semi-automatic systems, we offer cost-effective intralogistics solutions from a single source. Moreover, we are now a leading provider of software for internal material flow.

SSI SCHAEFER : 8,600 people that work in 80 operating companies and 7 production sites worldwide and impress customers from all sectors with customized intralogistics solutions.

We're a team here at SSI SCHAEFER, and we know that it takes all of us to get the job done. We've won Best Places to Work™ several years in a row and offer competitive benefits like 401K / matching, a great PTO package, and because we want our teams to be healthy, we provide generous medical benefits. We also want you to be successful here. How do we do it? We put our employees and customers first, and we've got a great DNA culture here at SSI SCHAEFER—it's that simple.

We're also proud to be an equal opportunity employer, including Veterans and Individuals with Disabilities. If you are also looking for an attractive employer to work with on a long-term basis, then simply get to know us!

If you are also looking for an attractive employer to work with on a long-term basis, then simply get to know us!

This position provides comprehensive administrative support for the Office. The role is responsible for a variety of duties, incl. but not limited to travel coordination, general office support as well as sales / marketing and purchasing support as needed.

Role : This is a hybrid position (3 days in the office, 2 days remote)

Essential Functions :

• Performs general administrative support for the office including the purchasing and sales department
• Plans sales meetings, includes logistics and travel
• Provide administrative support for meetings (audio / video conferences, training sessions and other meetings) : Scheduling, agendas, meeting materials, set-up, minutes, sign-up, shut down, etc.
• Travel assistance for all employees - which includes coordinating complex travel arrangements for key projects, including collaboration with sister companies in Graz, Germany, and Slovenia, ensuring seamless travel logistics.
• Invoice Auditing : Review and reconcile travel invoices and receipts with precision, resolving discrepancies promptly
• Coordinate and arrange flight, hotel, car, or lodging arrangements effectively though our online Egencia travel platform.
• Assist with travel complications, alternative travel solutions, and out of policy conditions. Monitor travel changes, cancellations, and refunds.
• Review, code, and reconcile online travel platform reports.
• Negotiate special rates and discounts with airlines, hotels, apartments and ground transportation providers.
• Maintain travel vendor database.
• Research, secure, and manage Project Housing leases and utilities.
• Coordinate with HR for Employee relocations.
• Occasionally work afterhours and weekends to support special emergency travel needs on an on-call basis.
• Maintain housekeeping / restock for Coffee Bar Station and supplies, Conference Rooms, Printing Stations, and Lobby.
• Assist employees with company vehicle insurance claims.
• Check and sort incoming mail, perform routine mail runs and prep outgoing FedEx / UPS packages
• Answers the office main line and directs / filters incoming calls appropriately
• Customer Interaction and visitor management
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Assist sales with trainings or preparing sales presentations
• Arranges meeting rooms, video conference meetings, takes notes and disburses to team as needed
• Sales, SAP and general ad hoc reporting
• Assists with activities / event or meetings for leadership, departments, HR and / or marketing
• Other duties as assigned

Supervisory Responsibilities : This position has no supervisory responsibilities.

Additional Responsibilities : Corporate credit card

Qualification Requirements :