Vp of finance Jobs in Carmel, IN

JOB SUMMARY :

The Financial Director will provide financial leadership to the library by directing and managing the financial, accounting, budget, grants, gifts, and special fund functions for the department, and ensuring efficient, accurate, and responsive operations. Services will include, but not be limited to, preparing and monitoring budgets, long and short-term fiscal planning, monitoring proper internal controls, submitting the Annual Financial Report on to Gateway, supervising the full-time bookkeeper, and oversight of system-wide fiscal management. The Director will be responsible for the facilities of both branches by directing the work of internal maintenance staff and external vendors to ensure the buildings are clean and welcoming for patrons, as well as safe and in good working condition. The Director will budget for preventative maintenance and make recommendations to the Executive Director and Board for capital improvements.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES : Financial Management and Accounting

• Oversees the income, expenses, and overall financial health of the Library.
• Reviews, monitors, and maintains all financial data in the accounting software, including :
• Issuing checks for accounts payable
• Posting journal entries for payroll
• Recording cash receipts
• Reconciles all bank statements and manages transfers between Library accounts.
• Maintains all financial records in compliance with Indiana State Board of Accounts regulations and audit standards.
• Prepares accurate and timely financial reports and statements for the Executive Director and Board of Trustees.
• Develops and monitors the annual budget in collaboration with the Executive Director.
• Provides financial projections and analysis to inform budgeting and strategic decisions.
• Prepares and files all required governmental and regulatory financial reports.
• Verifies outputs of payroll registers and tax reports for accuracy.
• Supervises the Bookkeeper and procurement functions.
• Develops procedures and ensures internal controls for financial operations.
• Ensures compliance with all applicable accounting standards, policies, and regulations.
• Prepares the Annual Financial Report (AFR) and submits through Gateway.
• Develops and implements a purchase order system for the Library.
• Works with the Library Leasing Corporation to provide annual financial documentation.
• Collaborates with the Board Treasurer to monitor and manage investment activities.
• Oversees all bond-related activities, including repayment, refunding, and new bond issuance, ensuring full compliance.

Facilities Oversight

NON-ESSENTIAL FUNCTIONS AND RESPONSIBILITIES :

The intent of this job description is to provide a representative summary of the major duties and responsibilities of the position. There may be other duties as assigned.

EDUCATION, WORK EXPERIENCE REQUIREMENTS & PREFERENCES :

PHYSICAL DEMANDS :

The job candidate must be able to perform each essential function satisfactorily, either with or without a reasonable accommodation.

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