Type in a career question:

What does a Human Resources Assistant do?

1 Answer(s)
Top Answer
Talent.com talent.com
Answered March 24 2022
Career Expert at Talent.com
Your HR Assistant career will keep you relatively busy throughout the passing days. This highly administrative role functions as a support to the HR Manager and the rest of the Human Resources department, maintaining records, filing necessary documents, and other clerical tasks that managers lack the bandwidth to oversee.  

Depending on the work setting, industry, and the company, HR Assistants may have to spend a great deal of their time taking incoming phone calls and answering emails. Many companies lack a reception desk in industries where the position is no longer needed, so these duties could shift to capable HR Assistants to take and receive information as required.  

Data entry tends to be another common task for HR Assistant’s when regularly maintaining an updated database of all employee information and documentation. Many companies have moved their processes online, eliminating paper filing. However, not all HR Assistants will be so lucky as handwritten and signed documents are still in circulation in industries less keen on changing to paperless, digital operations. 

Addressing and answering questions and queries from employees regarding their position, salary, promotion, or benefits, are potential tasks that HR Assistants could be challenged with daily. Liaising with employees and company executives is also common when conflict resolutions are necessary.  

Roles and responsibilities of a Human Resources Assistant
Here’s a non-exhaustive list of everyday tasks Human Resources Assistants are required to complete:
  • Process accurate information to support the management team.
  • Maintain an updated database with information about the current employees of the company they represent, including personal information, salary, time in the company, and past grievances, if any.
  • Organize and maintain documents.
  • Assist with the recruitment processes. 
  • Post current job openings for the company. 
  • Collect relevant information on new applicants. 
  • Assist in screening and rating of applicants. 
  • Schedule dates and times for potential interviews. 
  • Test the skills and abilities of potential candidates. 
  • Run regular background checks on potential candidates as well as verify their references. 
  • Follow up with successful candidates. 
  • Open new internal files for recently hired employees. 
  • Ensure that all benefits and compensation offered to employees are delivered. 
  • Provide guidance and assistance to new employees. 
  • Evaluate the initial performance of new employees. 
  • Answer and address all questions and queries employees may have regarding their position. 
  • Assist with maintaining grievances and employees’ records. 
  • Maintain an updated file with all employees’ documentation and information. 
  • Keep records of employee performance reports, grievances, and vacation time. 
  • Draft and file the necessary paperwork during employee termination. 
  •  Assist with payroll and benefits administration. 
  •  Track employees’ time off, either due to vacation or sick leave. 
  • Ensure payroll is handled according to procedure and that all salaries are correct. 
  • Provide conflict resolution between employees and company executives regarding special permissions, benefits, and payments. 
  • Keep accurate records of all employee benefits and extra compensation. 
  • Assist with internal event organization and coordination, including recreational events and training activities. 
  • Make the necessary arrangements when a company employee needs to travel.