Procurement Card & Expense Report Administrator

Job type : Full Time

Resume required : Yes

Posted date : 2025-10-20

Full job description :

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.

Why Rosendin?

Committed. Innovative. Engaged.

If you're looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best. As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder!

YOUR NEXT OPPORTUNITY :

The P-card (Procurement Card) and expense report administrator is an intermediate-level position responsible for managing the procurement card program and expense reporting system within the organization, which includes managing cardholder accounts and monitoring card usage. This role will also be responsible for the setup of new accounts, processing applications, resolving issues and discrepancies, and reviewing the expense reports for accuracy. The work performed is moderately supervised.

WHAT YOU'LL DO :

Setting up new cardholder accounts to include emailing new and / or replacement cardholders of arrival, distribution of card (USPS, FedEx, Inter-office)

Initiate and process P-card deactivation procedures for employee separations, transfers, or non-compliance with policy

Managing cardholder profiles : spend limits, restrictions, increases, and holds

Processing of applications, ensuring proper authorization and internal webinar has been completed

Reconciling the monthly statement against Concur transactional data and payment, along with statement / invoice entry

Prepare the monthly managers' report and send it to the applicable division managers

Ensure cardholders adhere to the P-card policy

Work closely with the A / P team to monitor card usage is within regulations and guidelines

Offer ongoing support to all cardholders regarding questions raised : i.e. card balances, declined charges, increase / decrease of spend limits

Daily auditing and processing of expense reports to ensure accuracy, completeness, and compliance to the company expense policy

Responsible for addressing any issues and discrepancies related to expense reports

Provide ongoing support to employees on the expense report process, i.e. submissions, documentation required, approvals, payment dates

Administrative tasks such as mail, phone calls, scheduling meetings and maintaining records

Ad-hoc projects related to the expense report system, policy and management

Provide support to the A / P team with a focus on check requests and / or urgent invoices

WHAT YOU'LL NEED TO BE SUCCESSFUL :

At least 2 years' experience in corporate card program administration, expense management or financial operations

Participation in improvement processes and various projects

Proficient with MS Office, Oracle, Fusion, Concur and banks

Ability to work independently and make sound decisions with limited supervision

Strong organizational, analytical and decision-making skills

Experience with multiple entities and managing of high-volume transactions and active cards

WHAT YOU BRING TO US :

An associates degree in accounting, finance or a related field is generally preferred.

WORKING CONDITIONS :

General work environment - sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning

Noise level is usually low to medium; it can be loud on the jobsite.

We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.

Occasional lifting of up to 30 lbs.

Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.

YOU Matter - Our Benefits

ESOP - Employee Stock Ownership

401 K

Annual bonus program based upon performance, profitability, and achievement

17 PTO days per year plus 10 paid holidays

Medical, Dental, Vision Insurance

Term Life, AD&D Insurance, and Voluntary Life Insurance

Disability Income Protection Insurance

Pre-tax Flexible Spending Plans (Health and Dependent Care)

Charitable Giving Match with our Rosendin Foundation

Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.

Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Job reference : JR103579