Athletics Administrative Assistant

Administrative Assistant

The Administrative Assistant serves as assistant to the Ford Family Director of Athletics and the Associate Director of Athletics for Staffing and Administration providing support to the Directors' Office operations, human resources needs, staff events and the senior team. This is a benefits eligible term position through 6 / 30 / 2027 with the possibility of extension.

Responsibilities

• Day-to-day administrative support of Director.
• Plan daily calendar / schedule meetings.
• Coordinate travel plans.
• Serve as gatekeeper to department.
• Oversee / manage athletics phone and director's office.
• Serve as departmental telephone coordinator.
• Screen calls, mail, and emails, including athdirector@ account.
• Maintain electronic filing system.
• Assist with computer needs.
• Identify, compile, create materials and reports for meetings
• Purchase office and meeting supplies.
• Arrange travel for director.
• Reconcile expense reports in Concur.
• Assist with the maintenance of staff database.
• Assist with staff searches including : coordinating travel, preparing interview packets, running reports through iCims, filing search records.
• Assist with part-time and volunteer coach contracts.
• Assist with the collection of personnel forms that include performance reviews, conflict of interest forms, contracts, confidentiality forms and annual certification forms.
• Assist with SharePoint staff site development and updates.
• Update all publications / directories concerning Princeton Athletics staff.
• Assist in the auditing of coach contracts.
• Assist the associate director with the execution of all departmental staff meetings, receptions, along with special events such as : annual spring, summer, and holiday parties; retirement receptions; staff outings; Take your Kids to Work Day" and assisting with the annual Princeton Varsity Club senior student-athlete awards banquet.
• Provide administrative support to the executive team as needed.

Qualifications

Princeton University is an Equal Opportunity and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education / training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.