Accounts Payable Agent I

Overview

The Accounts Payable Agent I will be part of a team of 5 within the Non-Trade Accounts Payable department. This department is responsible for onboarding new non-trade vendors, maintaining current non-trade vendors, completing timely payments to our non-trade vendors and controlling expenses by receiving, processing, verifying, and reconciling invoices. Over time, this teammate will have opportunities to contribute to continuous improvement projects and take part in other cross-functional collaborations.

Responsibilities

• Completes payments and controls expenses by receiving, coding, processing, verifying and reconciling invoices.
• Charges expenses to accounts and cost centers by analyzing documentation, approvals and company policies
• Non-Trade Vendor Setup: Gathers W9 documentation for vendor setup
• Non-Trade Vendor Payment: Monitors payment termsSchedules and prepares checks, and electronic paymentsRequests stop payments as neededRequests from multiple departments and stationsClaims check process (coding, entering expenses)
• Verifies vendor accounts by reconciling monthly statements and related transactions
• Resolve invoice or payment discrepancies
• Maintains historical records utilizing scanned document storage
• Record and document company credit card purchases and payments
• Create Accounts Receivable invoices for intercompany transactions and claims charge backs
• Contributes to month-end close process:Reviews AP detail transaction reportsResolves discrepanciesCoordinates with GL team on completion of month-end tasks, updates monthly close checklistBooks journal entries including various intercompany JE’sUpdate various Excel spreadsheet reconciliations
• Process and record Non-Trade Accounts Receivable activity
• Protects organization's confidential information
• Other duties and responsibilities will be assigned as business demands deem necessary.

Qualifications

• Associates Degree or equivalent in Accounting, Finance or related field
• 1-3 years’ work experience in accounting and/or knowledge of accounts receivable and general accounting procedures and GAAP.
• Proficiency in Microsoft Office (Outlook, Excel, SharePoint)
• Preferred but not required - previous experience within the freight industry, IT related functions, or within Microsoft Dynamics AX a plus!
• Ability to effectively communicate in an oral and written manner with professionalism while conducting oneself according to policy. Proper grammar, spelling etc. should be reviewed prior to sending written communication.

What AIT Can Offer You

In addition to your base compensation, you may be eligible for a bonus based on achievement of business and/or individual performance metrics (dependent on position). Benefits offered include Medical, Prescription, Health Savings Account, Flexible Spending Accounts, Dental, Vision, Life, AD&D, Disability, Supplemental Health, Employee Support program, Paid Parental Leave, Pet Insurance, (k) and Tuition Reimbursement for your personal development. In addition, teammates may be eligible for up to to days of vacation (depending on tenure), 2 personal days, 5 sick days, 5 volunteer hours, and 6 company holidays (plus Veterans Day for Veterans) annually.

About AIT Worldwide

About AIT Worldwide Logistics:

AIT Worldwide Logistics is a global freight forwarder that helps its customers grow by expanding access to markets all over the world where they can sell and/or procure raw materials, components, and finished goods. For more than years, the America’s-based supply chain solutions leader has relied on a consultative approach to build a global network and trusted partnerships in nearly every industry, including aerospace, automotive, consumer retail, food, government, healthcare, high-tech, industrial and life sciences. Backed by scalable, user-friendly technology, AIT’s flexible business model customizes door-to-door deliveries via sea, air, ground, and rail—on time and on budget. With expert teammates staffing more than worldwide locations in Asia, Europe, India, and North America, AIT’s full-service options also include customs clearance, warehouse management and white glove services. Learn more about AIT Worldwide Logistics, our culture and core values in action .

AIT Worldwide Logistics is an Equal Opportunity Employer – M/F/Veterans/Disabled. If you are unable to apply online due to a disability, contact Human Resources at --0 ext 8.