Assistant Director, Pre-Award

InsideHigherEdSan Marcos, Texas, United States

1 day ago

Job type

Full-time

Permanent

Job description

Posting Number : 2026072

Posting / Functional Title :

Assistant Director, Pre-Award

University Pay Plan Title :

Asst Dir, Sponsored Programs

Location : San Marcos

Department : Sponsored Programs

Recruitment Type : Open Recruiting

Job Type : Full-Time

Funding Source : Permanent

Monthly Salary : $6,700-$7,083.34

Job Category : Exempt

Required Qualifications : Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. :

Bachelor’s or equivalent experience
At least 4 years of pre-award research administration
Knowledge of 2 CFR 200 / Uniform Guidance; OMB; basic FAR, Interpret sponsor terms & conditions Sponsor-compliant budgets; complete proposal packages
Manage concurrent deadlines, multi-project coordination
eRA portals : Kuali, Cayuse, Grants.gov, Research.gov, ASSIST / eRA Commons
ERP / finance workflows (SAP) for award setup Compliance routing : FCOI; IRB / IACUC / IBC; export controls
Team lead / supervision; mentoring
Advanced Excel; KPI tracking (volume, complexity, cost share, subawards)
Clear writing and communication; service-oriented; highly organized

Preferred Qualifications :

Master’s degree

CRA / CPRA (or equivalent)

6+ years pre-award; 3+ years in lead / supervisory role

Broad sponsor portfolio : NSF, NIH, DoD, DOE, USDA, PCORI, foundations

Partner with Advancement; matching / TRIP coordination

Staff and campus training; workshop design / delivery

Process improvements : SOPs, workflow redesign, automation

Award acceptance workflows; SAP data integrity (PI / Co-I, periods, budgets, codes)

Job Description :

Assistant Director will serve as the lead Senior Proposal Coordinator, assisting the Director in improving logistics, processes, and reporting. The AD will work collaboratively with Principal Investigators (PI), Senior Proposal Coordinators, Proposal Coordinators, and Research Coordinators to prepare grant applications, and serves as a dedicated central resource on university and sponsor policies for proposal development and submission as well as award acceptance. Activities are governed by applicable federal regulations (2 CFR 200), applicable state regulations and sponsor specifics requirements as well as institutional policies.

Job Duties :

Proposal Coordination & Submission : Coordinates research proposal submissions to funding entities (local, state, federal, private, and collaborations with other institutions).

Proposal Review & Development : Reviews and participates in the development and assembly of all proposal components, as specified in sponsor guidance, under the umbrella of federal regulations and institutional policy compliance. Interprets and enforces sponsor / institutional policies; ensures compliance.

Strategic Planning Support : Assists the Director with strategic planning initiatives to enhance pre-award services and align with institutional goals.

Pre-Award Administration : Leads and assists pre-award administrative functions, including proposal preparation, submission, award negotiation, and compliance with institutional and sponsor guidelines.

Supervision & Workload Management : Plans, assigns, and helps supervise the workload of others to ensure efficient and equitable distribution of tasks.

Training & Professional Development : Assists with training and professional development activities for staff. Coordinates training opportunities for research administration staff. Helps mentor junior staff.

Performance Metrics & Reporting : Assists with tracking and reporting key performance indicators (including proposal counts, complexity of proposals, percentage of cost share, and subawards by department or college).

Operational Support : Assists with day-to-day operations, proposal support, staff supervision, and ensuring compliance with institutional / sponsor rules. Implements improvements, trains staff on systems (e.g., Cayuse, Grants.gov).

Performs other duties as assigned.

Job Open Date : 10 / 06 / 2025

Job Close Date (posting closes at midnight) :

10 / 27 / 2025

Open Until Filled : No

Normal Work Days :

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start :

8 : 00AM

Normal Work Hours End :

5 : 00PM

Legal and Required Notices :

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why Choose Texas State University? :

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy :

Exceptional Benefits : Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off : Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance : Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth : Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus : Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits : Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security : Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https : / / www.hr.txst.edu / benefits.html

Quick Link :

https : / / jobs.hr.txstate.edu / postings / 54363

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Assistant Director • San Marcos, Texas, United States