Office Assistant

Job Description
Position Required: Office Assistant

Estimated time needed: 60-90 Days

Assignment Start Date: Approx February 16, 2026

Assignment End Date: Approx 60-90 days
Brief Job Description:

Location: Executive Department, Community Transit, Everett, WA (in-person)
Hours: Estimated at 8am-5pm, Monday through Thursday (32 hours per week)

Summary:
As an Office Assistant in the Executive Department, you will greet department visitors and perform a variety of office support activities. This includes preparing documents, assisting with scheduling, maintaining, organization and processing files, and other related tasks.

Minimal Qualification

• 2+ years of experience as a receptionist or office assistant and preferably assisting executive leadership.
• 2+ years of general office experience.
• 2+ years of experience using Outlook, Word, and Excel.

Tasks:

• Provides general administrative support to the Executive Department/Office of the CEO.
• Provides handling of communications (phone, email, and mail).
• Updates and maintains activity/document logs and trackers.
• May arrange for travel, provide scheduling assistance and process purchases.
• Supports meeting preparation, technology, and logistics, and coordinates special events and projects.
• Performs general administrative tasks for the department. This includes data entry, word processing,
  records reconciliation and management, including confidential records and information. Provides
  administrative support for department projects.
• Prepares documents, maintains filing systems, scans and organizes department materials and records.
• Performs other duties of a similar nature.

Skills:

• Demonstrating courtesy, sensitivity, and respect in all interactions
• Reliable attendance and ability to work on site.
• Effective written and oral communications that are timely, relevant, concise, and clearly outline
  necessary actions.
• Professionally handling stress and interactions with others.
• Managing multiple tasks simultaneously and effectively and adjusting to changing priorities.
• Exercising good judgment, to discern when to take problems to a higher authority for resolution or
  guidance.
• Proficiency with Microsoft Office tools, email, and other office software applications.

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