Clinic Business Representative Associate

Patient Care Coordinator

Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.

Key Position Details :

• .6 FTE (48 hours per two-week pay period)
• 8-hour day and evening shifts
• Every other weekend rotation

Job Description :

Responsible for greeting and welcoming patients to Allina at in person appointments, or by providing support by phone. Provides a standard registration process by collecting demographic and financial data and enters information into electronic medical record.

Principle Responsibilities :

Greets, welcomes, and performs the registration process with patients in person or by phone

Appropriately utilizes all tools, resources, and procedures to conduct patient check-in, which includes interviewing patients to collect demographic and insurance information, providing patients with appointment specific forms, and obtaining necessary and appropriate documentation.

Assists patients with telephone encounters.

Identifies key words to initiate appropriate responses and de-escalation techniques as needed.

Directs patients to appointment or procedure.

Collects co-pays and / or remaining balances

Obtains signatures from patients as needed.

Responds to questions regarding financial assistance programs.

Performs the End of Day reconciliation process.

May participate in the prescription refill order process as appropriate and in scope for position.

Manages and organizes the patient care lobby (or lobbies) and provides other department support

Cleans and disinfects the lobby and check-in area(s), wheelchairs, stair wells, door handles, clipboards, and elevator keys throughout the day.

Unpacks and restocks supplies, file cabinet(s) and other clinic resources such as brochures and business cards, makes copies of documents as needed.

May schedule appointments and / or help with other office communication needs such as answering and transferring calls, handling messages and paging necessary parties.

Performs weekly downtime check.

Active participation in staff meetings.

Other duties as assigned.

Required Qualifications :

Must be 18 years of age with education and / or experience needed to meet required functional competencies as listed on the job description

1 year of basic computer skills

Preferred Qualifications :

Associate's or Vocational degree

0 to 2 years of experience with Microsoft Office products (Word, Outlook, and Excel)

0 to 2 years of customer service, clerical, or other business office environment experience

0 to 2 years of medical terminology knowledge

Physical Demands :

Sedentary :

Lifting weight up to 10 lbs. occasionally, negligible weight frequently

Pay Range :

$19.18 to $26.12 per hour The pay described reflects the base hiring pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and / or other differentials may be available to increase your pay rate for certain shifts or work.

Benefit Summary :

Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That's why we devote extraordinary resources to help you grow and thrive not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being mind, body, spirit and community of you and your family members.

Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. This includes up to $100 in well-being dollars, dedicated well-being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey.

In addition, Allina Health offers employee resources groups (ERGs) voluntary, employee-led groups that serve as a resource for members and organizations by fostering a diverse, inclusive workplace aligned with the organization's mission, values, goals, business practices, and objectives. Allina Health also engages employees in various community involvement and volunteering events.

Benefits include :

Medical / Dental

PTO / Time Away

Retirement Savings Plans

Life Insurance

Short-term / Long-term Disability

Paid Caregiver Leave

Voluntary Benefits (vision, legal, critical illness)

Tuition Reimbursement or Continuing Medical Education as applicable

Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program

Allina Health is a 501(c)(3) eligible employer

Benefit eligibility / offerings are determined by FTE and if you are represented by a union.