EXECUTIVE DIRECTOR, CONTRACTS AND BUDGET MANAGEMENT

APPLICANTS MUST BE PERMANENT IN THE ADMINISTRATIVE PROCUREMENT ANALYST CIVIL SERVICE TITLE

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible.

HRA / General Support Services (GSS) provides safe healthy and appropriate facilities for HRAs various social service programs. Its many functions include facilities planning and coordination design and construction renovation repair and maintenance custodial and other building services health / safety program coordination lease and property management land use and environmental review activities contract administration for facilities services and warehouse operations. GSS plays a major role in HRA emergency preparedness.

General Support Services (GSS) / Office of Contracts & Budget Management (OCBM) is recruiting for one (1) Administrative Procurement Analyst NM-III to function as Executive Director of Contracts and Budget Management who will :

• Provide high-level management and oversight of complex procurement activities necessary for the timely acquisition of goods services and construction. OCBM acts as a central development and processing area for all purchases and some 120 facility service contracts valued at approximately $22 million annually including construction electrical mechanical janitorial burglar alarm monitoring repair and maintenance painting HVAC (heating ventilation and air conditioning) and security guard and Fire Safety Director services.
• Prepare detailed specifications; maintain coordination with the ACCO office; track procurement status for timely fulfillment; ensure proper sign-off on selection of vendors; process invoices resolve payment and funding issues; inspect / evaluate contractor performance.
• Oversee the two organizational components of OCBM; the Bureau of Contract Management in which the performance of all activities is related to the contracts services construction and the Bureau of Budget & Fiscal Services which processes all invoices for facility services construction-related services and security guard service.
• Ensure the development and implementation of effective internal policies and procedures to carry out procurement functions and related activities.

HOURS / SHIFT : 9 : 00 AM to 5 : 00 PM

WORK LOCATION : 375 PEARL STREET

ADM PROC ANAL-NM FRM MA

Qualifications :

1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing procurement contract administration or a related field at least eighteen months of which must have been in an administrative managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or

2. A combination of education and / or experience equivalent to 1 above. However all candidates must have the eighteen months of administrative managerial executive or supervisory experience described in 1 above.

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in 1 above. However all candidates must have the eighteen months of administrative managerial executive or supervisory experience described in1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work : No

Employment Type : Full-time

Key Skills

Channel Marketing,Accounts Reconciliation,Collection,B2C,Drafting,HACCP

Experience : years

Vacancy : 1