Payroll and Benefits Administrator
Group JazzIrvine, CA, United States18 hours ago
Job type
- Full-time
Job descriptionStay informed on federal and California payroll and benefits regulations, applying changes proactively Ensure compliance with all applicable federal and state regulations, including timely submission of required forms and reports Conduct regular audits of payroll throughout the year to confirm pay accuracy, identify discrepancies, and ensure full compliance with applicable wage laws and pay standards Submit EEO-1 reporting and other required workforce filings Maintain organized, audit-ready documentation for internal and external compliance reviews Maintain up-to-date knowledge of changes in payroll and benefits laws to ensure ongoing compliance Troubleshoot integration issues with Paylocity, Bswift, and third-party carriers or vendors Collaborate with vendors to resolve issues and enhance payroll / benefits system functionalities Play a key role in any future payroll system transition, ensuring data integrity, system configuration, and a smooth go-live process Assist with system testing, validation, and user support during changes or upgrades Serve as the primary point of contact for employee benefits, including medical, dental, vision, life, disability, and 401(k) Coordinate open enrollment, new hire enrollments, and qualifying life events Partner with brokers and carriers to resolve employee coverage issues and ensure accurate plan administration Reconcile monthly benefits invoices, identify and apply credits, and ensure timely payment Oversee COBRA administration in partnership with our third-party vendor, ensuring timely notifications and compliance with continuation coverage laws Support HSA and FSA administration by resolving employee issues, verifying enrollment updates, and escalating discrepancies with vendors as needed Assist with benefits-related accounting tasks, such as reconciling benefit accounts and preparing documentation for audits Track benefit eligibility and enrollment changes within the HRIS Maintain compliance with all required notices and communications (COBRA, ACA, 401(k), etc.) Process leaves of absence (FMLA, CFRA, PDL), including documentation and return-to-work coordination Track and report on leave utilization and compliance metrics Maintain leave documentation in accordance with retention requirements Assist with ad-hoc quarterly or annual projects aimed at building and aligning People Operations with company business objectives Support implementation of HR initiatives that drive business results Contribute to process improvement efforts that enhance efficiency and employee experience Participate in cross-functional projects that support company growth and scalability Generate standard and ad-hoc reports to support HR data requests and business decisions Bachelors degree : Human Resources, Business Administration, Accounting / Finance, or related field (preferred) 3+ years of experience in payroll and benefits administration with HR operations exposure, preferably in a mid-size company (250500 employees) Hands-on experience with Paylocity or similar platforms (e.g., ADP Workforce Now, Paychex Flex, Paycom), including benefits integrations such as Bswift Strong knowledge of California wage and hour laws (weighted overtime, final pay, meal / rest premiums) and experience handling payroll compliance Experience with HRIS data management, compliance and reporting Knowledge of leave of absence administration (FMLA, CFRA, PDL) and compliance requirements Skilled in processing payroll involving commissions, bonuses, garnishments, and off-cycle payments Proficient in troubleshooting payroll / HRIS issues, collaborating with vendors, and optimizing system functionality Working knowledge of benefits administration, including 401(k), open enrollment, COBRA, and carrier coordination Detail-oriented and analytical, with a proactive approach to spotting discrepancies and resolving compliance issues Strong communicator with sound judgment and discretion when handling sensitive employee matters Highly organized, self-directed, and deadline-driven in a dynamic, fast-paced environment Proficiency in MS Office (Excel, Word, Outlook) PHR, SHRM-CP, CPP, or working toward certification Intermediate to advanced Excel skills (e.g., pivot tables, VLOOKUPs) Experience working in multi-state environments, especially high-growth or rapidly scaling organizations Prior experience with ACA reporting, 401(k) audits, and benefit carrier coordination Must be proficient in Paylocity Hybrid role with the flexibility to work out of our Orange County or Valencia office
Payroll and Benefits Administrator role at Group Jazz
Become the Best Part of PMP Management!
PMP is seeking a motivated, detailed, communicative, and personable professional to join our team as Payroll and Benefits Administrator .
Who We Are
PMP is an industry leading Association management firm providing extraordinary services to common interest developments throughout Southern California, Arizona, Utah, Texas and Colorado.
Description
PMP is seeking a motivated, detailed, communicative, and personable professional to join our team as Payroll and Benefits Administrator . PMP delivers a boutique-style level of service only a local management partner can, with the depth and breadth of support and training only seen at much larger management firms.
Who Were Looking For
PMP is looking for energetic, passionate, personable, and detail-oriented professionals to join our growing team. The right candidate will embrace change, celebrate innovation, and have an unwavering passion for providing extraordinary customer service to our valuable clients.
Position Description
We are looking for a highly detail-oriented and compliance-minded Payroll and Benefits Administrator to take ownership of end-to-end payroll processing and benefits administration and provide operation HR support for our 300+ multi-state employees.
Responsibilities
Payroll Administration
- Process bi-weekly payroll for all employees, including regular earnings, commissions, bonuses, and ad-hoc off-cycle payments
- Review employee time punches for accuracy, resolve discrepancies, and process necessary corrections
- Provide timekeeping support to employees and managers, including troubleshooting time clock issues and assisting with time entry questions
- Manage payroll deductions, including taxes, benefits, garnishments, and pensions, ensuring accurate and timely processing
- Ensure payroll is compliant with wage and hour laws, including state weighted overtime rules and meal / rest period premiums
- Confirm the accuracy of commission, and bonus calculations in coordination with division managers
- Prepare final paychecks, including unused time off balance payouts, in coordination with Human Resources
- Register and maintain state unemployment insurance (SUI) accounts across multiple states, ensuring accurate setup and compliance with state-specific requirements
- Generate payroll reports for earnings, taxes, and deductions to support financial audits and internal reviews
Compliance & Reporting
System Integrations & Technical Support
Benefits Administration
HR Generalist Responsibilities
Time Off & Leave of Absence
Qualifications
Preferred Skills
Requirements
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