Data Entry Processor

Job Description

This is a remote position.

Chatterbox Speech and Language Clinic is a client-focused practice offering speech and language therapy services to children and adults. Our team is committed to helping individuals improve their communication skills in a warm, supportive environment. As we continue to grow, we are seeking a detail-oriented and dependable Data Entry Processor to join our administrative team and help ensure the accuracy and efficiency of our data systems.

Position Overview

The Data Entry Processor is responsible for entering, updating, and maintaining accurate data in the clinic’s electronic systems. This role supports day-to-day operations by ensuring that all patient, appointment, and billing information is correctly recorded and securely managed. This is a critical position for maintaining organized, compliant, and efficient clinic operations.

Key Responsibilities

Input and update patient demographics, appointment details, and therapy session information into electronic medical records (EMR) systems

Process billing and insurance data accurately and promptly

Review and verify entered data for completeness and accuracy

Maintain organized digital records in accordance with clinic protocols and HIPAA regulations

Assist with document scanning, filing, and digital file management

Generate and prepare data reports for internal use when requested

Communicate with clinical and administrative staff to ensure timely and accurate data entry

Maintain confidentiality and handle all patient information with discretion

Qualifications

High school diploma or equivalent (required)

Previous experience in data entry, office administration, or healthcare setting (preferred)

Strong typing skills and computer proficiency (Microsoft Office, Google Workspace, etc.)

Experience with EMR systems or clinic management software is a plus

High level of accuracy and attention to detail

Ability to manage multiple tasks and meet deadlines

Strong organizational and communication skills

Knowledge of HIPAA and data privacy regulations (training can be provided)

Why Join Chatterbox?

Supportive and collaborative work culture

Opportunity to make a real difference in the lives of clients and families

On-the-job training and professional development opportunities

Flexible scheduling options may be available

Be part of a growing, mission-driven organization