Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team in Fairfax, Virginia. In this role, you will provide vital support to the office by managing various administrative tasks and ensuring smooth day-to-day operations. This is a long-term contract position, offering part-time hours from Monday through Thursday.

Responsibilities :

• Provide comprehensive administrative assistance to support office operations effectively.
• Handle inbound calls professionally and direct them to the appropriate departments.
• Perform accurate data entry tasks to maintain organized and up-to-date records.
• Coordinate schedules and manage appointments to optimize team productivity.
• Assist with receptionist duties, including greeting visitors and managing front desk activities.
• Utilize the Microsoft Office Suite to create, edit, and manage documents and spreadsheets.
• Ensure that organizational systems are maintained and files are well-organized.
• Collaborate with team members to address administrative needs and enhance office efficiency.
• Uphold high standards of attention to detail in all administrative processes.
• Communicate effectively with staff and stakeholders to ensure seamless coordination.
• At least 2 years of experience in administrative support or a similar role.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal, to interact professionally.
• Meticulous attention to detail to ensure accuracy in all tasks.
• Ability to handle inbound calls and manage receptionist responsibilities effectively.
• Experience with data entry and maintaining accurate records.
• A proactive attitude and the ability to work independently or as part of a team.