Accounting Technician III (part-time)

Posting Detail Information

Working TitleAccounting Technician III (part-time)

Position LocationFort Collins, CO 80523

Work LocationPosition is fully in-office / in-person

Type of PositionPart-time

Classification TitleAccounting Technician III

Posting Number202500132P

Position TypeState Classified

Open Date11 / 10 / 2025

Close Date12 / 01 / 2025

Salary$4,238 - $5,510 monthly (based on 1.0 FTE) + Full Benefits

Employee Benefits

Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

Review our detailed benefits information here. ()

Explore the additional perks of working at CSU here.

For the total value of CSU benefits in addition to wages, use our compensation calculator () .

Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in () !

State Classified HourlyNo

Description of Work Unit

MarComm oversees Marketing and Brand Management, Communications, Social /

Digital Media and Community Affairs and Engagement.

The Accounting work unit exists to support MarComm, and its objectives by processing

operational transactions in accordance with federal, state, and University laws,

regulations and policies, as well as protecting the financial integrity of Colorado State

University. In addition, the work unit provides reporting on a regular and ad hoc basis,

analysis of financial results, interpretation of the financial data as part of overall control

of the fiscal goals and concerns. The unit also provides guidance and instruction to all

members of the division regarding correct and appropriate use of University resources

Position Summary

Independently performs various duties which are based on professional and advanced

institutional knowledge for the departments and units within the MarComm. Provides

financial management and guidance and budgetary operation, and implements financial

policy and procedures and internal controls to ensure full compliance. Facilitates

process improvements including but not limited to account management and

reconciliation, document workflow, and commitments. Provides financial management

and guidance in budgetary operations and implements financial policies and procedures

and internal controls to ensure full compliance.

As Kuali Financial System ( KFS ) Fiscal Officer this position maintains job costing subsystem

including setting the monthly and fiscal year end closing schedules for assigned

accounts. Calculates and posts the expenses from each cost center to ledgers for each

job in the sub-system. Reconciles the job costing sub-system entries to the report.

Distributes income collected for cost system and non-costing system jobs to each

applicable cost center in financial record system. Creates, maintains and modifies

tracking reports and the distribution of revenue including cost data for continual system

audit, balancing and analysis to University Financial System.

This position will start fully in office and may have the opportunity for hybrid work after initial training period.

Minimum Qualifications

To be considered for this position, candidates must demonstrate in the application materials :

Experience Only :

• Three (3) years of technical accounting or bookkeeping experience.

OR

Education and Experience :

Substitutions

Preferred Qualifications

The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position :

Customer Service skills.

Written and verbal communication skills.

Interpersonal skills.

Experience working in higher education.

Experience with Microsoft Office Suite (Word, Excel, Teams, Power Point)

Knowledge of and ability to work within a financial system (such as Kuali or Quickbooks)

Directly related state service experience

Essential Job Duties

Job Duty CategoryFiscal Officer

Duty / Responsibility

Resolves questions from vendors or determines vendor correction necessary and

resolves personnel questions regarding accounting transaction status with access to the

university financial record system. Makes any needed financial adjustments based on

the situation and professional judgment.

Analyzes transaction source documents and determines the appropriateness of the

expenditure, appropriate classification, proper account(s), calculates the distribution,

records and approves the resulting transactions.

Invoices internal and external customers and maintains the accounts receivable aging,

collects internal income for non-job costing sub-system sales as well as sub-system

sales, determines the distribution to each applicable unit in the financial system for KFS

input.

Reviews and approves all request forms for operational and fund expenditures,

including Official Functions / Hospitality expenditures, for appropriateness, approvals and

approves correct and appropriate requests or refuses inappropriate requests. Reconciles

accounts identifies errors, determines the correction necessary based on professional

judgement and prepares the entry in the appropriate sub-system or university financial

system.

Continually analyzes workflow processes and recommends changes, new procedure and

\or redistributions of duties for a more efficient operation. Educates personnel of

procedure and / or policy where applicable. Determines the extent of any violation and the

appropriate action. Creates new procedures or requires additional information as needed

to record revenues or authorize expenditures to ensure compliance with State, University

or Department policies and procedures. Reconciles monthly balance and transaction

reports to the transaction files, including the revenue distribution data, identifying the

unmatched items and correcting imbalances.

Enters received checks into the Kuali System. Determines the correct account numbers

and revenue sub codes based on an invoice or professional judgement of the automated

purchase order and sales sub-systems from sales record sub-system summary reporting

and transaction reports. Reviews the detailed reports and makes changes to report detail

based on professional judgment. Sets the collection schedule for area of responsibility.

Prepares, analyzes, and adjusts reports Financial Reports and Ad Hoc reports monthly

and as necessary. Creates new report formats and / or systems to accomplish tracking

and preparing internal reports.

Percentage Of Time65

Job Duty CategoryPurchasing

Duty / Responsibility

Reviews all requests for purchases from assigned accounts, determines the

appropriateness, purchasing mechanism, payment timing based on professional

judgment, creates the transactions and submits invoices on POs for approval by the

Business Officer. Reviews invoices for correct charges and makes adjustments as required to insure proper and timely payments and approves payment of

invoices.

Reviews PCard purchase documentation for assigned cardholder, determines the

appropriate account / sub code and reallocates transactions. Determines if any

transactions are inappropriate, variances, type, severity, action required and prepare the

necessary action documents. Informs the approver of transferred or terminating

employees. Prepares the monthly Cardholder Statements from the PCARD system,

compiles documentation and obtains cardholder signature and maintains cardholders

files.

Percentage Of Time30

Job Duty CategoryOther duties

Duty / Responsibility

Assumes other duties as assigned

Percentage Of Time5

Application Details

Special Instructions to Applicants

APPLICATION INSTRUCTIONS AND INFORMATION

Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in theWork Experiencesection on the application. Human Resources must be able to evaluate your experience based on this information.

Clearly outline dates of employment and hours worked per week for each employment experience listed in theWork Experiencesection of the Application so that Human Resources can calculate full-time work experience. Please note : Part-time experience will be calculated to determine the full-time equivalent.

TheWork Experienceis the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met.The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.

Applicants may redact information from this initial application that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

INCOMPLETE APPLICATIONS

If an Application is considered "Incomplete", the Application will be removed from consideration for the position.

An Application is incomplete if no current / previous employment is included in theWork Experiencesection of the Application.

An Application is incomplete if "see resume" (or something similar) is noted, or previous employment does not contain job duties for every position in theWork Experiencesection of the Application.

Positions requiring a degree or if using education as a substitution for work experience (e.g. : Associate or Bachelor's) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.

RESUMES

When a resume is listed as a required document, it may be used in the comparative analysis / evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.

Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.

Please see theRequired Documentssection of the posting.

NOTES

Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.

The selection process for State Classified positions may include an exam(s) and interview(s) whichrequirecandidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates' own expense.

Pertinent updates to your Application status can be obtained by logging into your application account

All status updates for this position will be sent via email fromhuman.resources@colostate.edu,hr_ta@colostate.edu, OR the TA Team Member facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO :

Department Contact Information

Human Resources - Talent Acquisition Team, athr_ta@colostate.eduor call (970) 491- MyHR(6947).

Please check the Help link online assistance on your application or for answers to Frequently Asked Questions.

All other inquiries should be directed to the Colorado State University Human Resources Office atHR_Service_Center@colostate.eduor (970) 491- MyHR(6947).

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)

EEO

Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and / or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board / State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board / State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available atwww.colorado.gov / spb.

A standard appeal form is available at : www.colorado.gov / spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action : Colorado State Personnel Board / State Personnel Director, Attn : Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax : 303-866-5038. Phone : 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Questions

Required fields are indicated with an asterisk (

Yes

No

Applicant Documents

Required Documents

Resume

Cover Letter

Optional Documents