Administrative Assistant

Administrative Assistant

The Office of the Federal Public Defender for the Eastern District of Virginia is accepting applications for an administrative assistant position in our Norfolk office. Pursuant to the criminal justice act, the office provides legal representation to indigent defendants in federal criminal cases and related matters.

Responsibilities:

• Greeting and directing visitors and clients
• Answering and routing calls to the office
• Overseeing incoming and outgoing mail
• Opening and closing physical and digital case files
• Assisting in financial and case file management
• Managing office calendars for trials and dockets
• Assisting the administrative officer in district-wide property management
• Serving as a backup for the branch manager

Requirements:

• The final candidate will undergo an FBI background check and employment is conditional upon its completion.
• Qualifications: The successful applicant will have a working knowledge of law office operations and is proficient in organizing and prioritizing their own work; typing, data entry, email, and report generation; using standard office equipment; can follow detailed instructions and multitask; and can demonstrate experience in operating a multi-line telephone efficiently. The position requires proficiency in a wide range of programs, including Microsoft Word, Microsoft Excel and other office automation products. The ideal candidate will effectively communicate with colleagues, outside agencies, court personnel, and the public, to include our clients and client families; has a demonstrated work history of dependability, initiative, and responsibility; has high ethical standards; is a team player; and has an interest in indigent criminal defense and compassion for our work and clients. A successful candidate will demonstrate the ability to consistently exercise sound judgment, act with diplomacy, and maintain confidentiality. Applicants must be authorized to work in the United States. The physical demands of the position are those required to successfully perform the duties described above. Reasonable accommodations will be made to enable individuals with disabilities to perform these essential functions. The administrative assistant will spend most of their time in an office environment consistent with our telework policy. The individual must occasionally lift and/or move 25-50 pounds. Travel may be necessary and a valid driver's license is preferred.
• Education: At a minimum, candidates must possess a high school diploma.

Additional information: The position is "at-will" employment in the excepted service and does not carry the tenure rights of the competitive civil service. This position is subject to the availability of funds. All responses will remain confidential. More than one position may be filled from this announcement. The federal public defender is an equal-opportunity employer.