Administrative Assistant

Job DescriptionJob DescriptionJob Summary : We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team. In this pivotal role, you will provide comprehensive administrative support to ensure the smooth operation of our office environment. The ideal candidate will demonstrate exceptional office management skills, proficiency with various computer applications, and a strong commitment to delivering outstanding customer service.DutiesManage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.Handle all aspects of office management, such as organizing files, maintaining office supplies, and overseeing general administrative tasks.Perform data entry and maintain accurate records using Microsoft Office Suite, Google Workspace, and other relevant software.Support calendar management and scheduling for team members, including setting appointments and coordinating meetings.Process A / P, A / R and payroll utilizing QuickBooks or similar accounting software, including invoicing, expense tracking, and basic bookkeeping duties.Proofread documents for accuracy and clarity before distribution.Support clerical functions such as filing, photocopying, scanning, and mailing correspondence.Maintain confidentiality of sensitive information while managing administrative workflows efficiently.RequirementsProven experience in office administration or clerical roles with a minimum of two years preferred.Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Docs), and familiarity with multi-line phone systems.Experience with QuickBooks or similar bookkeeping software is highly desirable.Experience in industrial, construction, or manufacturing fields is highly desirable