Construction Project Administrator

Job Description

Job Description

Provide overall HVAC construction project administration of multiple projects, maintains liaison with primary client contacts, vendors, subcontractors, and monitors construction and financial activities through CRM (Sales Force).

Primary Job Duties :

• Negotiate installation cost with local subcontractors within two weeks of receiving the active file.
• Identify RTU / Equipment needs within one week of receiving the active file.
• Maintain full operation outcomes with construction schedule and budget as evident on a weekly report of assigned files.
• Manage and schedule all material / equipment deliveries to assure timely arrival to job site for installation as evident on a weekly report of assigned files.
• Improve weekly liaison communication with client project managers / superintendents and contractors / subcontractors to facilitate project installation activities and schedule. Input weekly conversation notes and date in Salesforce.
• Document daily project status utilizing Salesforce CRM software.
• Produces monthly billings for projects by the 19th of every month to Accounting. Address elevated billing issues immediately with the owner, the General Contractor (GC) and / or subcontractor and copy Accounting.
• Manage and review change orders with NCA Management / Account Manager to assure that NCA is being compensated for additional work.
• Improve information and communications with the other Project Administrators, by using Salesforce to run a weekly job report, as to how the project is developing. Attend weekly PA meetings to review.

Education and Experience :

EOE