Administrative Assistant

Job Description

Job Description

We are looking for an organized Administrative Assistant to support daily operations in Charleston, South Carolina. This is a long-term contract position that requires in-person availability during flexible weekday hours. The role involves a mix of administrative tasks, including managing documentation, handling correspondence, and providing general office support. This is a part-time position for about 20 hours each week.

Responsibilities :

• Handle incoming and outgoing mail, ensuring timely distribution and delivery.
• Prepare and process expense reports with accuracy and attention to detail.
• Coordinate and book travel arrangements, including flights, accommodations, and transportation.
• Perform notary public duties as needed for official documentation.
• Manage email correspondence and respond to inquiries in a thoughtful and precise manner.
• Run errands and complete various administrative tasks as required.
• Maintain organized records and files for easy access and reference.
• Assist with data entry tasks to ensure accurate and up-to-date information.
• Help with other general office duties to support the team.
• Proven experience in administrative support or a similar role.
• Strong organizational and time management skills, with the ability to prioritize tasks.
• Proficiency in data entry and using office software, such as Microsoft Office.
• Excellent communication skills, both written and verbal.
• Ability to handle confidential information with discretion and professionalism.
• Valid notary public certification or willingness to obtain certification.
• Flexibility to work part-time hours and complete in-person tasks as needed.
• A proactive attitude and the ability to work independently with minimal supervision.