Project CoordinatorEMCOR Group • Hilliard, OH, US

Project Coordinator

EMCOR Group • Hilliard, OH, US

2 days ago

Job type

Full-time

Job description

Project Coordinator

Provide administrative support to the Columbus Branch. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction. Other duties may be required as assigned by the Branch Manager.

Essential Duties / Responsibilities include the following. Other duties may be assigned :

Price and order miscellaneous materials (i.e. Backflow, Sprinkler Heads, Brass Items)
Process and create purchase orders for contract jobs.
Track all permits for contract jobs, including preparing them for submittal to the appropriate city and General Contractors.
Create and maintain various office records such as Permit Tracker.
Ensure all permit drawings get to the appropriate jobsite in a timely manner.
Schedule of inspections for contract jobs.
Assist with the scheduling of branch manpower.
Assist with general accounting functions (billings, accounts receivable, accounts payable).
Responsible for WIP process.
Create, update, and distribute various reports including the operations report, manpower report, design log, fire pump log.
Collaborate with the corporate office Safety Department on Toolbox Talks for all field employees track and collect all needed information to hand over.
Assist in following-up with the 1-week look ahead.
Assist with the various meeting notes, as needed.
Assist with scheduling all meetings.
Assist Project Managers as needed.
Perform general clerical duties to include but not limited to : photocopying, faxing, mailing, filing and scheduling appointments

Qualifications :

High School Diploma or GED is required.

3+ years of administrative experience is required.

Previous construction industry experience is a plus.

Proven knowledge of Microsoft Office Software (i.e., Word, PowerPoint, and particularly Excel) is required.

Knowledge of general office machines and telephone systems is required.

Ability to think strategically, make sound decisions, and produce accurate and timely results is required.

Building positive working relationships with multiple levels of employees and management is required.

Demonstrating integrity and professionalism is required.

Demonstrating commitment to company values is required.

Excellent organizational skills is required.

Ability to follow-up on tasks and assignments in a timely manner is required.

Excellent written and verbal communications skills are required.

Ability to prioritize in a fast paced multi-task environment is required.

Ability to perform basic business mathematical functions is required.

Ability to work with minimal supervision is required.

Ability to work effectively in a team environment is required.

Complying with all operating policies, procedures, executed Plans, and Programs is required.

LANGUAGE SKILLS : Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, customers, vendors and suppliers.

PHYSICAL REQUIREMENTS : While performing the duties of this job, the employee is constantly required to sit and frequently required to stand, walk, talk and hear. The physical strength rating of this position is classified as sedentary work which entails exerting up to 10 pounds of force occasionally and / or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, and depth perception. Eye, feet, head, and hearing protection may be required. Operation of a computer keyboard, telephone, hand calculator, and a copier / fax machine are required. Understanding of addition / subtraction, simple math, technical instructions, simple memos, and business letters is required.

Computer Skills : Significant experience with Microsoft Office applications (e.g., Word, Excel, PowerPoint).

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer / Veterans / Disabled.

Notice to prospective employees : There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process it is probably fraudulent.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer / Veterans / Disabled

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Project Coordinator • Hilliard, OH, US