Energy Escrow Coordinator

Energy Escrow Coordinator

The Energy Escrow Coordinator is responsible for assisting the Vice President, Escrow Manager with processing commercial real estate transactions and accounting for the National Energy Title Services Division.

The Division's transactions characteristically include multiple parties, sites and locations, and involve wind, solar and other types of energy industry projects. The position is charged with assisting with workflow and coordination with parties to the transaction to ensure that all pre-closing, closing, and post-closing activities are fully completed in an accurate, timely, and legally compliant manner.

Key duties of the position include assisting with order entry, reviewing Earnest Money, other transaction related contracts, and title commitments and proformas; adhering to closing instructions; receipting and disbursing monies, and proper accounting of all funds; supporting title policy preparation and reporting; recording of documents; preparation and delivery of closing packages to transaction parties; and other post-closing duties as assigned.

The position is responsible for confidential and time sensitive material associated with commercial real estate transaction matters and relies on experience and judgment to plan and accomplish assignments.

Knowledge / Skills / Experience Required :

• Previous accounting, billing and / or invoicing experience required.
• Possesses strong mathematical aptitude and understanding of accounting processes relating to administering commercial real estate transactions.
• High School Diploma or equivalent required; 2-4 years of secondary education desired.
• Experience in a real estate related role involving title insurance, title examination, real property transactions, land administration, renewable energy projects, and / or legal project-based role strongly desired.
• National commercial transaction expertise highly desired.
• Experience working as a commercial escrow assistant or similar roles preferred.
• Notary Public certification would be helpful.
• Strong organizational abilities are required.
• Exceptional attention to detail is required.
• Ability to multi-task and handle a high volume of requests and emails.
• Ability to adapt to changes in work environment, prioritize and manage competing deadlines, and adjust to frequent change, delay, or unexpected events.
• Ability to learn and fully utilize the company's title and escrow production system.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills and team oriented.
• Proven track record of successful customer service delivery.
• Intermediate or higher level of proficiency in the use of Microsoft Office products.
• Evident integrity and trustworthiness, with the proven ability to maintain confidentiality.
• Professional and dependable.
• Ability to accept supervision.
• Ability to foster, develop and maintain professional and collaborative working relationships. Must be able to get along with others, i.e., peers, supervisors, outside customers, and vendors.
• Ability to interact effectively and professionally with all levels of management, employees and customers by email, phone and in person.
• Exhibits initiative and drive for continuous improvement.
• Ability to work from 9 : 00 a.m. to 6 : 00 p.m. (or other specified schedule) Monday through Friday, and to work overtime as dictated by transaction volume and if requested and approved by supervisor.