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Administrative Assistant

Administrative Assistant

ROCS Grad StaffingFairfax County, VA, United States
30+ days ago
Salary
$60,000.00–$70,000.00 yearly
Job type
  • Full-time
Job description

About Us :

We are an award winning engineering firm committed to delivering innovative solutions with a focus on sustainability and excellence. We are looking for an organized and proactive Administrative Assistant to join our team and help keep our office operations running smoothly.

Key Responsibilities :

Front Desk Management :

  • Serve as the first point of contact for visitors, ensuring a welcoming and professional experience.
  • Manage incoming calls and correspondence, including emails, mail, and deliveries.

Administrative Support :

  • Coordinate office supplies inventory and place orders as needed.
  • Maintain general office organization, including scheduling and meeting room bookings.
  • Prepare reports, presentations, and documentation as requested.
  • Book travel for staff as needed
  • Human Resources Assistance :

  • Work with our HR team and assist as needed
  • Support onboarding and offboarding processes, including preparation of materials, scheduling orientations, and collecting required documentation.
  • Maintain employee records and ensure compliance with company policies.
  • Event Planning and Coordination :

  • Assist with planning and executing office events, such as holiday parties, team-building activities, and VIP visits.
  • Collaborate with other departments to ensure seamless event logistics.
  • Communication and Coordination :

  • Act as a liaison between internal teams, clients, and external vendors.
  • Build and maintain positive relationships with all stakeholders, from staff to C-suite executives.
  • Qualifications and Skills :

  • 3–5 years of experience in office management or a related role.
  • Strong organizational skills with a keen attention to detail.
  • Excellent verbal and written communication skills.
  • Ability to work effectively with diverse groups of people, including internal staff and external stakeholders.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management tools.
  • Event planning experience is a plus.
  • Full-time

    Fairfax, VA

    60-70K