PROPOSAL COORDINATOR (Phoenix)

Proposal Coordinator

At Nox Group, we are dedicated to humanizing construction! Our enterprise owns and operates Corbins, RMCI, Nox Innovations, and Construction Labels. Our teammates, partners, and customers can expect that we genuinely care to serve them and look out for their best interests. As one of the fastest-growing industrial construction enterprises in the US and an industry leader in data centers, manufacturing, semiconductor, and water / wastewater treatment facilities, we continually look for people who are excited about personal growth and can contribute to our mission of being empowered thought leaders boldly changing the construction industry.

As a Proposal Coordinator, under the guidance of the Proposal Director, your primary function will be to support, develop or coordinate the preparation of proposals for RFQs / RFPs, resumes, prequals, and marketing collateral (printed and digital) across our construction enterprise for Nox Group. Assignments are deadline-driven, so the qualified candidate must have the ability to remain agile, set priorities, take ownership of projects, work efficiently, and provide a consistent level of high quality. To be successful in this role, the candidate must be able to multitask, allocate appropriate time to tasks, and be confident gathering pertinent information from all levels of the organization. Our teammates thrive in a collaborative environment and contribute creative ideas to develop a variety of content.

Responsibilities

• Assists the pursuit team in developing winning themes and key strategy elements for proposals at the earliest stages of the business development process.
• Analyzes Request for Qualifications (RFQs) and Requests for Proposals (RFPs) to develop and implement deliverable matrix, outline, and requirements.
• Supporting the overall pursuit process and initiating kick-off meeting that includes the full pursuit team.
• Work closely with marketing, proposal team, pursuit leader, and other subject matter experts (SMEs) to develop overall proposal submission materials that meet the specific requirements of the RFQ and RFP.
• Collaborates closely with marketing and graphic designers to develop on-brand, representative messaging and graphics as needed.
• Creates and maintain lists of action items required for proposal completion in our project management software, completing and / or tracking completion throughout the process.
• Proactively interfaces with the pursuit team and SMEs throughout the pursuit process to ensure deadlines are being met, deliverables are being received and reviewed, and changes are implemented on time.
• Organizes and facilitates draft reviews, review meetings, and draft recoveries.
• Coordinates the overall production schedule of the final proposal deliverable.
• Performs quality control checks and edits for compliance, grammar, and readability.
• Performs organization and close-out of the Business Development network files and folders.
• Interacts daily with functional departments in support of all proposal development requirements.
• Assist with CRM database and maintaining the data integrity of all data.
• Assist with our marketing DAM software to maintain up to date creative assets.
• Ability to design and produce graphics that invoke action and convey messaging.
• Assist with boilerplate template information.

Qualifications

Education / Certifications

Bachelor's degree in marketing, communications, journalism, or related field preferred

All applicable policies including drug test and background check will apply. This position also requires the ability to lift up to 25lbs.

It has been and continues to be the long-standing policy of any Nox Group operating company to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability, or genetics. In addition to federal law requirements, Nox Group and all of its subsidiaries comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.