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Leadership Executive Assistant

Leadership Executive Assistant

Insure Pacific Inc., DBA : Prineville Insurance AgencyPrineville, OR, US
30+ days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Are you a driven, detail-oriented professional with the unique ability to keep visionary leaders grounded and operations running smoothly? If you are a proactive, accountable leader who can turn strategy into execution, we want you on our team!

We are a high-performing independent insurance agency looking for an exceptional Leadership Executive Assistant to partner directly with our President and leadership team. You will play a key role in aligning vision and execution, solving challenges, and driving measurable growth.

Our hours are Monday through Friday from 8 : 30 to 5 : 30 . You will be asked to attend early morning, evening, and occasional Saturday meetings for either networking or to support local and community events.

To Apply :

  • Submit your resume and a brief cover letter highlighting why you’re the perfect fit for this role.
  • Include a short video (2–3 minutes) sharing one idea on how you could help improve our business. (Please note : all submissions will remain confidential.)

Compensation : $20 - $23 hourly

Responsibilities :

  • Lead and organize high-level company tasks and projects on strict timelines
  • Manage office scheduling, workflow, and internal systems for efficiency
  • Lead weekly and monthly leadership and team meetings (L10 format using our proprietary system)
  • Assist with employee training and development, including “The Insurance Vibe”
  • Manage vendor relationships (IT, HR, CPA, virtual team members, etc.)
  • Assist in marketing coordination : social media, email campaigns, and event planning
  • Organize team-building and internal company events
  • Handle confidential information with the highest level of discretion
  • Support agency expansion by driving initiatives aligned with the company’s 10-year vision

    • Qualifications :

  • Proactive , resourceful, and able to anticipate needs before they arise
  • A learner – willing to take initiative, ask questions, and continuously improve skills
  • Highly organized with exceptional attention to detail
  • Strong communication skills—both written and verbal
  • Tech-savvy : comfortable with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and project management tools
  • Ability to juggle multiple priorities and adapt quickly in a fast-paced environment
  • A positive and professional attitude, along with strong interpersonal skills
  • A self-starter sees what is needed and runs with it
  • Full-time, in-house role : This position is based at our office and requires daily, on-site presence

    • About Company

    We are a team of people helping people. Our independent insurance business is based on the relationships we build within our team, clients, potential clients, our community, and the companies we work with. As an independent insurance agency, we work for clients, not one insurance company.

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    Executive Assistant • Prineville, OR, US

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