HR Specialist

Job Description

Job Description

HR Specialist

Summary :

Reporting to the VP of Finance, the Human Resources Specialist will serve as the key HR point of contact for our 100+ employees in the US regarding payroll, benefits and other HR matters. The Human Resources Specialist can expect to handle a wide range of HR tasks including but not limited to : facilitating new hire onboarding, deploying compliance training, managing the administration of employee benefits and leaves, and provide input in the creation and enhancement of HR policies and programs. A high level of discretion will be required in this role.

This is a part-time position expected to work in office, 5 days a week, working 6 hours a day.

What you'll do :

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Partner with the MSP team to organize and facilitate the new hire setup
• Draft Offer Letters and run background screening
• Manage payroll processing including : reviewing and getting timecard approvals
• Tracking biweekly additional pays and / or changes (new hires, terms, bonus payments, commissions, etc.)
• Send various payroll reports after payroll closes to accounting
• Managing company benefits
• Provide excellent customer service by responding to employee benefit questions and / or helping to resolving issues
• Assist with quarterly audits (accounting)
• Responsible for ensuring setup of FSA / DSA accounts with 3rd party vendor
• Responsible for benefit billing and reconciliation
• Manage benefits annual / open enrollment
• Manage the annual ACA reporting process and non-discrimination testing
• Maintain all electronic and / or paper employee files in accordance with applicable laws and policies
• Run reports for various departments as needed
• Enter all changes & terminations in ADP WFN, both timely and accurately
• Complete the I-9 process, including eVerify process, timely and accurately, and ensure all eVerify non-conformance is handled timely and correctly
• Responsible for leave administration and tracking, and filing disability claims when required
• Assist with various annual audits (401k and SOC)

Requirements :