Accounts Payable Assistant

POSITION SUMMARY

Performs clerical accounting, Accounts Receivables or Payables duties following established procedures. Processes and reconciles a wide variety of accounting documents, such as invoices, cash receipts, daily deposits. The Accounting Assistant reports to Corporate Controller.

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Assists in the Accounting department with various accounting and financial projects Accounting projects.
• Ability to work a flexible schedule. Strong accuracy skills and an attention to detail.
• Full cycle A/P, matching, vouchering, and GL coding.
• Review all invoices for appropriate documentation and approval prior to payment.
• Process 3 ways P.O. matching invoices including receipt of goods.
• Prioritize invoices according to cash discount potential and payment terms.
• Correctly match all checks to invoices, ensure proper approval, appropriate documentation before checks are given to check signers to sign and distribute checks appropriately.
• Responsible paying vendor accounts within terms to avoid late payments and analyzing any vendor accounts that become past due.
• Responsible for maintaining an accurate organization of all invoices, resolve invoice discrepancies, maintaining efficient, organized files and documentation.
• Process year end 1099 forms and report, record and maintain all W9 and 1099 information.
• Investigate and resolve contract, invoice, or payment discrepancies and documentation; ensure credit is received for outstanding memos; and issue stop-payments
• Perform Journal Entries and month-end for AP accruals.
• Assist with other projects as needed.
• Sort and distribute incoming mail.
• Prepare and verify daily deposit reports
• Research discrepancies cash receipts, coding and posting of receipts
• Prepare daily journal entries.
• Investigate returned items.
• Maintain and verify receipt number.
• Maintain bank deposit books, tuition receipts and non-tuition receipts.
• Maintain all daily deposits on excel.
• Organizes and maintains retention files for required period of time.
• Education and Experience

KNOWLEDGE AND SKILLS
• Demonstrated Computer literacy skills including working knowledge of Microsoft Office applications: Word, Excel, PowerPoint, and Outlook.
• Possess excellent communication skills.
• Strong interpersonal skills.
• Mas90 knowledge is preferred.
• QuickBooks knowledge is a plus.
• Ability to perform multiple tasks simultaneously.
• Ability to work a flexible schedule.
• Must be accurate and attentive to detail.

EDUCATION AND EXPERIENCE
• High School Diploma or equivalent required.
• Business or accounting courses a plus. Minimum of one (3) years of general office experience.
• Previous experience in basic accounting, bank reconciliation for all accounts, journal entries, bookkeeping, and accounts receivables preferred and Accounts Payable including preparation for approval including matching Purchase Order, Process Purchase Order and filing.
• Excel and MAS90 required