Accounts Payable / Staff Accountant - Boston, MA

Accounts Payable / Staff Accountant

Boston Health Care for the Homeless Program is looking for an Accounts Payable / Staff Accountant to join our finance team to assist with accounts payable tasks as well as general accounting and grant billing functions of our organization.

Responsibilities :

• Accounts Payable :
• Match packing slips / purchase orders (if any) with original invoices and obtain authorization to pay from ordering department.
• Process check runs and / or direct deposit payments according to terms of payment and company cash flow.
• File PAID invoices in a timely manner; post invoices to the appropriate month and general ledger account.
• Post monthly manual checks into the fund accounting system.
• Post and reconcile all credit card transactions monthly; perform monthly reconciliations to ensure the receipt of monthly invoices.
• Complete new vendor applications; resolve payment issues with vendors and staff.
• Post monthly bank draft transactions.
• Prepare year-end Form 1099 and Form 1096.
• Prepare allocation entries for vendors.
• General Accounting :
• Complete assigned monthly grant and contract billing; assist the accounting team in the preparation of backup documentation for other grants and contracts.
• Produce periodic grant reports to program managers to ensure the appropriate spending of grant budgets.
• Assist the Accounting Manager with the Fiscal Year budget.
• Process the remote deposit of cash receipts.
• Assist in the preparation of monthly closing, year-end closing and various cost report requirements.
• Collect monthly cash receipts from the Food Program and Pharmacy.
• Prepare and post monthly general journal entries.
• Post monthly cash disbursements per bank account activities.
• Assist with maintaining MBTA Charlie tickets and cab vouchers.

Qualifications :

Compensation and Benefits :

As an equal opportunity employer, Boston Health Care for the Homeless Program is committed to providing employment opportunities to all qualified individuals and does not discriminate on the basis of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics, or any other basis prohibited by applicable law. Covid-19 Vaccination : Proof of Covid-19 vaccination(s) is optional for employment. Candidates who are offered employment will be given details about how to demonstrate receipt of vaccination if they choose to. Please Note : Employment at Boston Health Care for the Homeless is at-will. Boston Health Care for the Homeless does not sponsor work authorization visas.