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Bookkeeper & Operations Coordinator (Indianapolis)

Bookkeeper & Operations Coordinator (Indianapolis)

Summit Planners Inc. Meetings & IncentivesIndianapolis, IN, US
3 days ago
Job type
  • Full-time
  • Part-time
Job description

Position(s) : Bookkeeper & Operations Coordinator

Company : Summit Planners, Inc. www.spmeetings.com

Hiring Location : Indianapolis, IN

Pay : $25.00 per hour

Hours : 35 hours per week

Contact : Andy Riedle Director of Operations ariedle@spmeetings.com 574-968-4301

Posting Date : October 8, 2025

About Summit Planners

Summit Planners was founded in 2002 by two meeting planning industry-veteran women seeking to transform the traditional travel-agency model into a specialized meeting-planning powerhouse. Today, we are a family business whose team excels in executing large-scale international corporate incentivesblending the strategic savvy of top-tier meeting planners with the on-the-ground resourcefulness of international travel directors. From negotiating with hoteliers in Cancun to rerouting Maui-bound attendees stranded by Midwest blizzards, our people thrive on ingenuity, responsiveness, and boundless energy.

The Role

Were seeking a detail-oriented, resourceful Bookkeeper & Operations Coordinator to head our booking and support operations functions. This full-time, 35-hour / week position will play a critical role in ensuring smooth, accurate, and timely administrative processes for our international incentive programs.

Key Responsibilities

  • Maintaining Company financial records including
  • Processing Payroll for 12 employees
  • Proper IRA processing
  • Paying Payroll Taxes
  • Communicating with CPA
  • Closing jobs
  • Running necessary reports
  • Invoice Processing & Entry
  • Reconcile discrepancies and liaise with vendors / account managers for resolution
  • International Wire Management
  • Prepare and initiate international wire transfers (ACH, SWIFT)
  • Monitor confirmation and settlement, troubleshoot any issues with banks
  • Reconcile Accounts
  • Ensure credit card charges are valid and documented
  • Reimburse employee expenses
  • Administrative Support
  • Assist with ad-hoc reporting, Excel-based analyses, and calendar management
  • Coordinate with cross-functional teams to support event-planning milestones

What You Bring

  • Associates or bachelors degree in accounting, finance, or related field (or equivalent work experience)
  • Ability to maintain confidentiality and handle sensitive financial information
  • 2+ years of bookkeeping experience
  • Proficiency with QuickBooks and Excel
  • Experience initiating and tracking international wire transfers
  • Exceptional attention to detail, follow-through, and organizational chops
  • Strong written and verbal communication skills; professional demeanor

    • Preferred :

    Experience preparing materials for annual audits and tax filings.

    Familiarity with multi-state payroll or project / job costing.

    Certification (e.g., Certified Bookkeeper, QuickBooks Certified ProAdvisor, or equivalent) is a plus.

    Why Summit Planners?

  • Dynamic Culture : Collaborate with a tight-knit team that prizes creativity, resourcefulness, and energy.
  • Yearly bonus
  • Work 2 days a week from home during summer
  • 2 weeks of vacation
  • 6 paid sick days
  • Global entry paid for
  • Matched IRA Contributions

    • How to Apply

    Please send your rsum and a brief cover letter outlining your relevant experience to Andrew Riedle ariedle@spmeetings.com with the subject line Bookkeeper & Operations Coordinator. We look forward to learning how your talents will contribute to Summits next great incentive program!

    Summit Planners is an equal-opportunity employer. We are committed to creating an inclusive environment for all employees.

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    Bookkeeper • Indianapolis, IN, US