Administrative Accounting Professional

Job Description

Job Description

We are looking for a dedicated and detail-oriented Office Administrator to join our team in Deerfield Beach, Florida. In this role, you will provide vital support to the executive team, manage administrative tasks, and oversee financial operations, including vendor relations and accounting processes. This is an excellent opportunity to contribute to the success of a boutique construction company known for high-quality projects and personalized service.

Responsibilities :

• Coordinate and manage consultant and client contracts and manage services / edit services.
• Prepare and review reports, presentations, and correspondence for internal and external communication.
• Manage Docusign process and requirements for all vendors, clients and consultants.
• Process vendor invoices and ensure accurate payments using Sage or Sage Intacct.
• Create and update vendor profiles and documentation within the Sage platform.
• Manage Petty cash and handle expense reporting / credit card management.
• Oversee office operations, including supply management and facilities coordination.
• Office administration and ordering office supplies.
• Manage office budgets and prepare detailed expense reports.
• Facilitate communication and documentation for project-related administrative tasks.
• High school diploma is required; an Associate’s or Bachelor’s degree is preferred.
• At least 3-5 years of experience in an executive administrative role, ideally within construction or detail-oriented industries.
• Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Prior experience with Sage or Sage Intacct is essential; familiarity with construction finance systems is a plus.
• Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously.
• Exceptional verbal and written communication abilities.
• Proven experience in accounts payable, vendor management, and financial operations.
• Ability to manage sensitive and confidential information with discretion.