Job Title: Administrative Assistant
Duration: 12 months Contract (Possible extension based on work performance)
Location: Summit, NJ
Onsite position
Work Schedule: Monday - Friday, Business hours
Led by Business Lead; support organization lead and provide administrative support for the Vector & External Manufacturing Operations team. Will perform highly diverse administrative and project focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment. The candidate must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment.
Responsibilities include, but are not limited to:
*Coordinate logistics for monthly, quarterly Workshops/Meetings
*Manages catering requests, reserve conference rooms via Outlook, enter visitor registrations, check
internal/external availability for meetings when needed.
*Adhere to T&E policies, including booking travel (domestic & international) and reconciliation of business expenses,
submit Expense Report via Concur
*Work closely with Client EHS Conference teams, IT, Sodexo Catering, and External Event Coordinators
*As needed, creates Contract/PO requisitions and manages the lifecycle of the Contract & purchase/service orders
leveraging Client ERP Systems (Icertis, Ariba, & SAP)
*Oversee and manage Dept's multiple Mailgroups and communicate changes accordingly
*Assist with ordering office supplies, ensure office supply drawer is organized and stocked
*Calendar management, ensuring timely scheduling of meetings, prioritizing them effectively, and making sure they
occur within appropriate timelines.
*Provide back up support to Exec Admin as needed to support VP during planned, as well as unplanned (e.g.
emergencies, etc.) absences
*Advanced experience with MS Teams, SharePoint, and other Client systems (Concur, Workday, myBMS, Ariba, SAP)
including MS Office.
* Performs additional general office duties as assigned.
*Work with minimal supervision, have strong initiative and follow up with focus on details
*Prioritize activities and takes prompt action based on an understanding of departmental objectives and business
needs
*Demonstrate strong interpersonal skills and diplomacy in all levels of management
Key Competencies:
*High School degree required, some college preferred or equivalent experience
*8 years administrative or comparable experience; prior Client and Project Coordinator experience preferred
*Must have excellent organizational skills, thorough knowledge of computer programs (MS Office Word, PowerPoint,
Excel and Client standard applications)
*SharePoint experience and knowledge
*Knowledge of Client Systems and Processes, including Concur, Icertis, SAP, Ariba.
*Successful candidate must be able to learn new tools and systems in an ever-evolving environment
Administrative Assistant • Summit, New Jersey, United States
Position Details Position Information Recruitment/Posting Title Administrative Assistant Job Category URA-AFT Administrative Department Academic Programs Overview The School of Environmental and... Show more
Job Title: Administrative Assistant Location: Whippany, NJ 07981 Duration: 3+ months (Possible Extension) Shift: Monday - Friday from 8AM – 4PM Pay Range: $21 to $24 Job Functions: Selected candida... Show more
Trademark Administrative Assistant.Lowenstein Sandler is a one of the most sophisticated law firms in the United States, with over 400 lawyers and 300 business services professionals serving client... Show more
Litigation & Administrative Assistant.Are you a detail-oriented professional with a passion for supporting legal teams? We are seeking a Litigation & Administrative Assistant to join our team in Ro... Show more
Title: Administrative Assistant.Job Functions: Selected candidate will be responsible for supporting department leadership, managing calendars and phones, organizing meetings, maintaining records, ... Show more
Are you an organized, detail-oriented individual looking to grow your career in public service? We have an exciting opportunity for someone who thrives in a structured environment and enjoys suppor... Show more
KUBRA is seeking a highly organized and proactive Administrative Assistant to support our management staff and HR team in ensuring the smooth day-to-day operations of our facility.This role is idea... Show more
As the Site Administrative Assistant, you'll play a pivotal role at the heart of the Millburn site, partnering closely with senior leaders to keep operations running smoothly and efficiently.In thi... Show more
Litigation & Administrative Assistant.Are you a detail-oriented professional with a passion for supporting legal teams? We are seeking a Litigation & Administrative Assistant to join our team in Ro... Show more
Litigation & Administrative Assistant.Are you a detail-oriented professional with a passion for supporting legal teams? We are seeking a Litigation & Administrative Assistant to join our team in Ro... Show more
Part Time Administrative Assistant.The AAA Freehold Fleet is seeking a Part Time Administrative Assistant to perform administrative tasks, often of a confidential nature, in support of a department... Show more
Development Corporation for Israel/.Since the first bond was sold in 1951, Israel Bonds has secured more than $57 billion in bonds sales globally, supporting the development of every aspect of Isra... Show more
Founded in 1986 and located in Middlesex NJ, BAMCO inc.We specialize in engineering, custom fabrication, bending, routing, welding and finishing in all types of metals from aluminum, galvanized and... Show more
Finance Administrative Assistant - Prudential Center.Performs accounts receivable functions.Essential duties and responsibilities include administering activities of accounts receivables, including... Show more
A CPA firm, leading in regional accounting and located in Morriss county NJ is now looking for an experienced Tax Administrative Assistant to join the team! Description:.Scan, organize documents in... Show more
Administrative Assistant Sustainability Program.IT staffing and services company offering innovative business solutions to improve client business outcomes.We focus on high impact technology solut... Show more
Move forward with us! At NJ TRANSIT, you'll join us in transforming the third-largest transportation agency in North America.We are committed to delivering safe, reliable service that gets our cust... Show more
Are you an experienced Administrative Assistant ready to join our fantastic team of professionals? MMS Group is on the hunt for someone like YOU! Our Administrative Assistants support the Property ... Show more
