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Development Operations Assistant

Development Operations Assistant

Oblate Service CorporationSan Antonio, TX, USA
15 days ago
Job type
  • Full-time
  • Quick Apply
Job description

OBLATE SERVICE CORPORATION

OBLATE SCHOOL OF THEOLOGY

JOB OPENING

The Oblate School of Theology is seeking candidates for the following employment opportunity :

Position Ti tl e : Development Operations Assistant

Position Status : On-Site, Full-Time, Non-Exempt

Summary of Description

The Development Operations Assistant plays a key role in advancing the mission of Oblate School of Theology (OST) by ensuring the integrity, accuracy, and effectiveness of the school's fundraising and donor engagement systems. Reporting to the Vice President for Institutional Advancement , the assistant supports the Development Team through meticulous gift processing, database management, and administrative coordination.

Essential Duties and Responsibilities

Gift Processing

  • Update database files and ensure donations are properly acknowledged
  • Works closely with Finance Department to ensure gifts received are recorded in the appropriate manner
  • Prepares acknowledgement letters, pledge forms, donor contact reports, donor impact reports, etc.
  • Maintain a physical and electronic filing system of all gifts received

Reports

  • Prepare weekly call reports for VP for IA, Charitable Donor Advisor, and President
  • Generate monthly pledge reports and pledge reminders
  • Generate mailing lists for annual appeals, event invitations, etc.
  • Run queries, exports, and other reports from the database for financial reporting, including monthly reconciliation with the Finance team

    • Database Management & Hygiene

  • Maintain the database, including clean-up of inconsistent data, duplicate records, etc.
  • Update database with new addresses and other constituent information
  • Work with Development team to develop detailed protocols for data entry and donor interaction tracking (workflows)

    • Administration & Operations

  • Provide administrative support to VP for IA
  • Work with Development team on integration of Moves Management; to include scheduling donor contacts and moving donors to major and planned gifts
  • Manage sales of OST merchandise and generate monthly sales reports for the Controller
  • Arrange details for IA staff meetings, IA committee of the Board meeting, and other meetings as needed; along with preparing meeting notes
  • Working closely with the Institutional Advancement team, manage administrative aspects of major mailings including interfacing with the printer and mail house
  • Provide administrative support for Alumni efforts
  • Provide administrative support to Marketing and Communications efforts
  • Maintain internal records and other confidential files
  • Plan and execute special events
  • Pick up supplies for events and run errands as needed
  • Keep inventory of letterhead and envelopes, and reorder office supplies for IA Department
  • Coordinate travel arrangements
  • Other duties as assigned

    • Education and / or Experience

  • High school diploma or GED, required. Associates degree, preferred.
  • At least two years of increasingly responsible administrative experience, required.

    • Skills and Qualifications

  • Experience working in a non-profit setting preferred.
  • Proficiency in Microsoft Office applications, Google Suite, Zoom, and other applications needed to manage workflows, required.
  • Excellent verbal, written, and interpersonal communication skills required.
  • Exceptionally well-organized and strong ability to prioritize.
  • Ability to work in a demanding and growing environment.
  • Knowledge and ability to work with Donor Databases required (Raiser's Edge preferred).
  • Bilingual skills, (English and Spanish), preferred.
  • High level of professionalism and service.
  • Valid driver's license and reliable transportation required.

    • Work Hours

    Monday through Friday, between 30-40 hours per week.

    Must pass background check and pre-employment drug testing

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    Development Assistant • San Antonio, TX, USA

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