Talent.com
Development Admin Coordinator
Development Admin CoordinatorBoys & Girls Clubs of Oakland • Oakland, CA, US
Development Admin Coordinator

Development Admin Coordinator

Boys & Girls Clubs of Oakland • Oakland, CA, US
29 days ago
Job type
  • Full-time
Job description

Job Description

Boys & Girls Clubs of Oakland (BGCO)

Development Admin Coordinator

Hiring Manager : Vice President, Advancement & Development

Type : Full-Time, Exempt

Annual Salary : $75,000

Overview

The Administrative Development Coordinator is the operational cornerstone of the Advancement Team, focused on executing critical administrative, data management, and compliance tasks essential to BGCO's fundraising success. This role ensures the seamless and accurate processing of all donations, maintains the donor database integrity, and provides vital logistical support for events and grant tracking. This position reports to the Vice President, Advancement & Development, and enables the team to secure the resources needed to support over 2,000 youth in East and West Oakland.

Core Responsibilities

1. Donor Database and Gift Processing

  • Gift Entry & Reconciliation : Process all incoming donations (cash, checks, online, stock, in-kind) accurately and promptly in the donor database (CRM).
  • Database Integrity : Maintain the accuracy, completeness, and cleanliness of donor records, managing contact updates, preference flags, and gift histories.
  • Financial Oversight : Reconcile donation batches daily and monthly with the Finance Department, ensuring alignment between the CRM and General Ledger (GL) reports.

2. Donor Stewardship and Acknowledgement

  • Tax Receipting : Manage the full acknowledgement cycle, including drafting personalized thank-you letters, generating official tax receipts, and ensuring clear communication of the non-tax deductible portion (FMV) of event tickets or auction purchases.
  • Correspondence : Prepare and format professional correspondence, reports, and presentation materials for the VP of Advancement and the Board of Directors.
  • Moves Management Support : Track donor communication touchpoints, actions, and research notes to support the major gift cultivation pipeline.

    • 3. Administrative and Compliance Support

  • Grant File Management : Organize and archive all essential grant documentation (proposals, reports, budget sheets, and compliance documents) for audit-readiness.
  • Team Logistics : Manage scheduling, coordinate team meetings, process expense reports, and order supplies for the Advancement Team.
  • Compliance : Ensure all gift processing and record-keeping procedures adhere to IRS regulations, BGCO & BGCA standards, and donor privacy policies.

    • 4. Event and Campaign Support

  • Event Logistics : Manage administrative tasks for major fundraisers, particularly the two major fundraisers Salute to Youth and Town Ball. This includes generating and managing guest lists, seating charts, coordinating RSVPs, and preparing event materials (signage, programs).
  • Campaign Support : Assist in preparing mailing lists, formatting communication pieces, and managing logistical tasks for direct mail and digital solicitations (e.g., Spring Appeal, Year-End Appeal, and Community Engagements).

    • Qualifications and Requirements

  • Associate's or Bachelor’s degree preferred, or equivalent experience in office administration.
  • Minimum of 2 years of experience in an administrative support role, preferably within a fundraising or finance department.
  • Technical Proficiency : High proficiency with CRM / donor database systems (Salesforce) (essential for gift processing) and advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Data Competence : Exceptional attention to detail, organization, and a demonstrated ability to handle sensitive financial information with discretion.
  • Communication : Excellent verbal and written communication skills, required for professional donor correspondence.
  • Cultural Competence : A commitment to serving a diverse, low-income population and supporting BGCO's mission in East and West Oakland.

    • Work Environment

    The position is based out of the BGCO administrative office but requires occasional support for evening and weekend events. Candidates must complete Livescan and staff training, maintaining strict professional boundaries and confidentiality while working with youth.

    Benefit Package :

  • 100% coverage of Medical (with dependent care), Dental, and Vision
  • Paid Vacation, Holidays, and Sick Leave
  • Long Term Disability
  • Life Insurance
  • Pension
  • Training and professional development opportunities

    • To apply : Submit a resume, cover letter, writing sample to advancement@bgcoakland.org with subject line “BGCO Development Admin Coordinator.” The deadline to apply is Friday, January 30 or when the position is filled. If your submission is aligned with the position, you will be contacted.

    Create a job alert for this search

    Development Coordinator • Oakland, CA, US

    Similar jobs
    Development Admin Coordinator

    Development Admin Coordinator

    Boys & Girls Clubs of Oakland • Oakland, CA, United States
    Full-time
    Boys & Girls Clubs of Oakland (BGCO).Hiring Manager : Vice President, Advancement & Development.The Administrative Development Coordinator is the operational cornerstone of the Advancement Team, foc...Show more
    Last updated: 4 days ago • Promoted
    Recruiting Coordinator

    Recruiting Coordinator

    Vaco by Highspring • Belvedere, California, United States
    Full-time
    Temp, Temp to Hire (3–6 Months).Our agency is partnering with a leading entertainment company to hire a Recruiting Coordinator who will support their rapidly growing talent team.This role is ideal...Show more
    Last updated: 30+ days ago • Promoted
    Development Associate / Volunteer Recruitment Coordinator - FT

    Development Associate / Volunteer Recruitment Coordinator - FT

    The Salvation Army Del Oro Division • Oakland, CA, US
    Full-time
    Reports to : The divisional Secretary for the Salvation Army of Alameda County (DSAC).Status : Full-Time Employment, 40 hours per week. The Salvation Army Mission Statement : .The Salvation Army, an int...Show more
    Last updated: 30+ days ago • Promoted
    Office Manager

    Office Manager

    Silver Fern Management LLC • Albany, CA, US
    Full-time
    In this role, you will coordinate all administrative duties, technology and operational procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include sched...Show more
    Last updated: 30+ days ago • Promoted
    Dean of Expeditions SY26- 27 (California Candidate Pool)

    Dean of Expeditions SY26- 27 (California Candidate Pool)

    Summit Public Schools • Redwood City, CA, US
    Part-time
    Dean of Expeditions : SY 2026- 2027.The Dean of Expeditions will be responsible for ensuring the effective, efficient, and values aligned implementation of the Expeditions Program at the school site...Show more
    Last updated: 30+ days ago • Promoted
    Resource Sharing Shipping Coordinator (6760C), Library Administration - 82694

    Resource Sharing Shipping Coordinator (6760C), Library Administration - 82694

    InsideHigherEd • Berkeley, California, United States
    Full-time
    Resource Sharing Shipping Coordinator (6760C), Library Administration - 82694.At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and c...Show more
    Last updated: 30+ days ago • Promoted
    Staffing Coordinator

    Staffing Coordinator

    Pop-Up Talent • San Francisco, CA, US
    Full-time
    Shift : Day 5x8-Hour (08 : 00 - 17 : 00).Note : MUST be legally authorized to work in the United States.Provides administrative support through the coordination of daily and long range staffing and sched...Show more
    Last updated: 3 days ago • Promoted
    Front-Office Dental Patient Care Coordinator

    Front-Office Dental Patient Care Coordinator

    Mitchell Family Dentistry • Alameda, CA, US
    Full-time
    Do you take pride in helping patients feel cared for and welcome?.As the first point of contact, this position is a valued part of our team. It sets the tone not just for our patients’ experie...Show more
    Last updated: 30+ days ago • Promoted
    Behavioral Health Front Office Coordinator

    Behavioral Health Front Office Coordinator

    Marin City Health and Wellness Center • Sausalito, CA, US
    Full-time
    The Marin City Health & Wellness Center Behavioral Health Front Desk Coordinator (FDC) is responsible for greeting all patients and staff in a friendly, service-oriented manner with an emphasis...Show more
    Last updated: 30+ days ago • Promoted
    Practice Coordinator

    Practice Coordinator

    Axelon Services Corporation • San Francisco, CA, US
    Temporary
    Job Title : Practice Coordinator.Location : Orthopaedic Surgery-Spine Center, 400 Parnassus Ave.Soft Skills / Characteristics Needed : . Excellent customer service skills.Excellent communication skills.Es...Show more
    Last updated: 5 days ago • Promoted
    Inside Sales Manager, Foodservice

    Inside Sales Manager, Foodservice

    UPSIDE Foods • Emeryville, CA, US
    Full-time
    Based in Berkeley, CA, UPSIDE Foods grows meat, poultry, and seafood directly from real animal cells.These products are not vegan or vegetarian—they are delicious meat, made without the need ...Show more
    Last updated: 30+ days ago • Promoted
    Youth Development Professional - Redwood City

    Youth Development Professional - Redwood City

    Boys and Girls Clubs of Silicon Valley • Redwood City, CA, US
    Full-time
    Youth Development Professional.YDP’s prepare youth for success by creating an environment that facilitates the achievement of Boys & Girls Clubs’ youth development outcomes.This wor...Show more
    Last updated: 4 days ago • Promoted
    Remote Client Support Coordinator - Flexible Schedule

    Remote Client Support Coordinator - Flexible Schedule

    Professional Careers • Richmond, California
    Remote
    Full-time +1
    We're looking for candidates with great customer service skills to fill our Remote Customer Service role!.This role is entirely remote and offers full-time / Part time hours with flexibility.We are r...Show more
    Last updated: 6 days ago • Promoted
    Contract Coordinator

    Contract Coordinator

    Astiva Health, Inc • Oakland, CA, US
    Full-time
    The Contract Coordinator is responsible for assisting the Contracting and Legal Department for the coordination and review of all contracts. The Contract Coordinator is also responsible for implemen...Show more
    Last updated: 12 days ago • Promoted
    Coordinator, Product Development

    Coordinator, Product Development

    e.l.f. Beauty • Oakland, CA, US
    Full-time
    Our deep commitment to clean, cruelty free beauty at an incredible value has fueled the success of our flagship brand e.Cosmetics since 2004 and driven our portfolio expansion.Today, our multi-bran...Show more
    Last updated: 30+ days ago • Promoted
    Development Coordinator

    Development Coordinator

    VirtualVocations • San Francisco, California, United States
    Full-time
    A company is looking for a Development and Advancement Coordinator.Key Responsibilities Manage donor database, including gift entry, acknowledgements, and reporting Process donations and manage ...Show more
    Last updated: 6 days ago • Promoted
    Legal Adminstrator

    Legal Adminstrator

    AppleOne • El Cerrito, CA, US
    Full-time
    This Legal Administrator Position Features : .Immediate need for legal administrator seeking weekly pay, full time and stable organization. Detailed oriented, advance communication in both Spanish and...Show more
    Last updated: 8 days ago • Promoted
    Summer Camp Coordinator

    Summer Camp Coordinator

    Bay Area Discovery Museum • Sausalito, CA, US
    Full-time
    Summer Camp Coordinator.Bay Area Discovery Museum (BADM) is seeking a Summer Camp Coordinator to join our Summer Camp team. The Camp Coordinator will suppor...Show more
    Last updated: 14 days ago • Promoted