Accounts Payable Specialist

Accounts Payable Specialist at 619 Recruiting

Our client is looking for a detail-oriented and experienced Accounts Payable (AP) Specialist with a solid background in the construction industry to join their finance team. The AP Specialist will be responsible for managing the entire accounts payable process, including invoice processing, subcontractor payments, lien waivers, and compliance with construction contracts. This role requires a strong understanding of construction accounting, vendor relations, and cost coding to projects.

Key Responsibilities

• Review, verify, and process invoices for materials, services, subcontractors, and equipment rentals.
• Match purchase orders, delivery tickets, and contracts to vendor invoices.
• Ensure proper cost coding of expenses to jobs, cost codes, and general ledger accounts.
• Track and process subcontractor payments in accordance with contract terms and retention requirements.
• Collect and manage lien waivers, certificates of insurance (COIs), and W-9s from vendors and subcontractors.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain accurate records of accounts payable transactions and assist in month-end close processes.
• Coordinate with project managers, superintendents, and vendors to resolve invoice and payment issues.
• Ensure compliance with company policies, procedures, and state / federal regulations related to construction finance.
• Prepare weekly check runs and electronic payments (ACH, wire transfers).
• Assist with audits by providing required documentation and reports.

Qualifications

Equal Opportunity Employer.

Seniority level

Employment type

Job function

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We're listening to applicants and updating our postings regularly. No longer accepting applications is not indicated in this refined version.

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