Talent.com
CONSTRUCTION ADMINISTRATOR
CONSTRUCTION ADMINISTRATORIntegrated Builders Group • El Dorado Hills, CA, US
No longer accepting applications
CONSTRUCTION ADMINISTRATOR

CONSTRUCTION ADMINISTRATOR

Integrated Builders Group • El Dorado Hills, CA, US
4 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Salary : 65,000-75,000

INTEGRATED BUILDERS GROUP (IBG) is a design-build commercial construction company experiencing exciting growth across the Western United States. We are looking for a driven, detail-oriented, and eager-to-learn Construction Administrator to join our team. We take pride in producing high-quality work, being our authentic (and sometimes quirky) selves, and having a ton of fun while doing it. We hope you will, too.

The Opportunity

We have an immediate opening for a Construction Administrator at our El Dorado Hills, CA, headquarters. This is a high-impact, multi-hat role that keeps both our projects and office running smoothly. If you thrive in fast-paced environments, enjoy variety in your day, and love being the go-to person who makes things happen, youll fit right in.

Youre a great fit if :

  • Youre highly organized, proactive, dependable, and ready to jump in to make things happen. Experience in construction is required.
  • You are a natural relationship-builder, a clear and confident communicator, and someone who brings integrity, accountability, and positive energy to the team.

At IBG, were collaborative, flexible, and always pushing to do betterfor our clients and for each other. If that sounds like your kind of team, keep reading.

What Were Looking For

  • At least 5 years of project administration experience (construction experience required)
  • Intermediate / advanced skillset in Adobe PDF and Microsoft Office Suite
  • Bonus : experience with Procore
  • Excellent communication skills : verbal, written, and listening.
  • Highly resourceful, with a proactive approach to solving discrepancies and resolving issues.
  • Exceptionally organized, process-driven, and detail-oriented, with the ability to manage multiple priorities and consistently meet deadlines.

    • What Youll Be Responsible For

    Construction Project Administration

  • Set up new projects in Procore Construction Software, manage project forms and tracking logs, and obtain required city and county business licenses.
  • Manage full-cycle subcontractor administration across multiple high-volume projects, including contract issuance, compliance documentation, insurance and lien release tracking (including tiered subcontractors), change order processing, commitment tracking, invoice processing, and project financial and administrative closeout.
  • Ensure client insurance requirements are met by working closely with brokers on compliance.
  • Provide general administrative support to the Operations department and field personnel.

    • Project Accounts Payable & Project Billing

  • Review subcontractor progress, retention billings, and manage the approval workflow.
  • Process accounts payable within a cost-plus framework.
  • Manage subcontractor retention and closeout reconciliation.
  • Approve project expense reports.
  • Manage bi-monthly project billings for multiple projects and clients, including month-end pay applications.
  • Oversee project direct cost, travel expense, and credit card management.

    • General Administration

  • Coordinate and manage office operations and maintenance, including property management coordination, security systems, janitorial services, and supply management to ensure a well-run, efficient workplace.
  • Oversee office service contracts and vendor relationships (printers, postage, mail services, telecom, and rental car accounts).
  • Coordinate field staff training and certification programs (OSHA 30, First Aid / CPR, Bloodborne Pathogens).

    • Compensation & Benefits

    The pay range for this position is $65,000 - $75,000, dependent on the candidates experience and qualifications.

    Along with a highly competitive salary, we provide comprehensive health, dental, and vision coverage, a robust 401(k) plan with matching, profit-sharing opportunities, and ongoing professional development.

    Please Note : Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time including a F1 student Visa.

    INTEGRATED BUILDERS GROUP is an equal opportunity employer.

    Create a job alert for this search

    Construction Administrator • El Dorado Hills, CA, US

    Related jobs
    Entry Level Contracts Administrator

    Entry Level Contracts Administrator

    VirtualVocations • Sacramento, California, United States
    Full-time
    A company is looking for a Contracts Administrator (Entry Level).Key Responsibilities Develop understanding and proficiency with Oracle's Nonstandard Deal submission process Write detailed busin...Show more
    Last updated: 8 days ago • Promoted
    Construction Field Administrator (Traveling)

    Construction Field Administrator (Traveling)

    Dennis Group Construction & Site Safety • Sacramento, CA, US
    Full-time
    The Traveling Construction Field Administrator plays a vital role in our design-build project execution team.Our projects are complex, requiring a significant amount of coordination for successful ...Show more
    Last updated: 30+ days ago • Promoted
    Contracts Administrator

    Contracts Administrator

    VirtualVocations • Sacramento, California, United States
    Full-time
    A company is looking for a Contracts Administrator to manage the closeout of subcontract agreements remotely.Key Responsibilities Send out closeout documentation via email Analyze closeout data ...Show more
    Last updated: 30+ days ago • Promoted
    HubSpot Administrator

    HubSpot Administrator

    VirtualVocations • Sacramento, California, United States
    Full-time
    A company is looking for a HubSpot Administrator (Contract).Key Responsibilities Design and maintain scalable HubSpot workflows for lead nurturing and lifecycle transitions Integrate HubSpot wit...Show more
    Last updated: 30+ days ago • Promoted
    Construction Contracts Manager

    Construction Contracts Manager

    VirtualVocations • Sacramento, California, United States
    Full-time
    A company is looking for a Construction Site Contracts Manager to join their team in the procurement and contract administration department. Key Responsibilities Prepare Contract Strategy Document...Show more
    Last updated: 30+ days ago • Promoted
    New York Licensed Retirement Administrator

    New York Licensed Retirement Administrator

    VirtualVocations • Sacramento, California, United States
    Full-time
    A company is looking for a Senior Associate, Retirement Plan Administration (Testing).Key Responsibilities Conduct year-end testing for defined contribution plans Address inquiries from the clie...Show more
    Last updated: 2 days ago • Promoted
    Senior Subcontract Administrator

    Senior Subcontract Administrator

    VirtualVocations • Sacramento, California, United States
    Full-time
    A company is looking for a Senior Subcontract Administrator (Remote).Key Responsibilities Administer full life cycle subcontract management activities, including proposal support, negotiations, a...Show more
    Last updated: 30+ days ago • Promoted
    Remote Velocify Administrator

    Remote Velocify Administrator

    VirtualVocations • Sacramento, California, United States
    Remote
    Full-time
    A company is looking for a Remote Velocify Admin.Key Responsibilities Manage and optimize Velocify platform, including outreach cadences and lead routing Enhance funnel management through dialer...Show more
    Last updated: less than 1 hour ago • Promoted • New!
    Senior Azure Administrator

    Senior Azure Administrator

    VirtualVocations • Sacramento, California, United States
    Full-time
    A company is looking for a Senior Azure Administrator.Key Responsibilities Manage, configure, and optimize Azure Government Cloud infrastructure Ensure compliance with government standards such ...Show more
    Last updated: 20 days ago • Promoted
    Subcontracts Administrator

    Subcontracts Administrator

    VirtualVocations • Sacramento, California, United States
    Full-time
    A company is looking for a Subcontracts Administrator.Key Responsibilities Prepare detailed Request for Proposal (RFP) packages and analyze suppliers' proposals for compliance Negotiate supplier...Show more
    Last updated: 2 days ago • Promoted
    Senior Power Platform Administrator

    Senior Power Platform Administrator

    VirtualVocations • Sacramento, California, United States
    Full-time
    A company is looking for a Senior Power Platform Administrator to support client contract needs in a fully remote setting. Key Responsibilities Set up environments, manage security groups, and tro...Show more
    Last updated: 30+ days ago • Promoted
    North Carolina Medicaid Administrator

    North Carolina Medicaid Administrator

    VirtualVocations • Sacramento, California, United States
    Full-time
    A company is looking for a Medicaid Program Administrator / Project Manager.Key Responsibilities Lead the development, execution, and oversight of federal Advance Planning Documents and related agr...Show more
    Last updated: 2 days ago • Promoted
    Government Contracts Administrator

    Government Contracts Administrator

    VirtualVocations • Sacramento, California, United States
    Full-time
    A company is looking for a Government Contracts Administrator, responsible for managing the full lifecycle of U.Key Responsibilities Conduct initial review of government RFQs, RFIs, contracts, an...Show more
    Last updated: 1 day ago • Promoted
    Construction Admin Assistant

    Construction Admin Assistant

    JONES AND LAMBERTI BUILDERS INC • Sacramento, CA, US
    Full-time
    JOB TITLE : Construction Admin Assistant.J&L Builders is a leading construction company dedicated to delivering exceptional projects with. With a proven track record of successful ventures, we.As...Show more
    Last updated: 13 days ago • Promoted
    Senior UiPath Administrator

    Senior UiPath Administrator

    VirtualVocations • Sacramento, California, United States
    Full-time
    A company is looking for a Senior UiPath Applications Administrator.Key Responsibilities : Ensure daily processes are running as expected and troubleshoot VDIs / VMs when down Push UI Path code cha...Show more
    Last updated: 4 days ago • Promoted
    Natural / Adabas Administrator

    Natural / Adabas Administrator

    VirtualVocations • Sacramento, California, United States
    Full-time
    A company is looking for a Natural / Adabas Administrator.Key Responsibilities Administer Adabas & Natural Security, ensuring efficient operation of production, test, and development environments ...Show more
    Last updated: 4 days ago • Promoted
    Operations Administrator

    Operations Administrator

    VirtualVocations • Sacramento, California, United States
    Full-time
    A company is looking for an Operations Administrator to manage onboarding processes and support administrative tasks.Key Responsibilities Execute onboarding tasks, including managing pre-hire doc...Show more
    Last updated: 30+ days ago • Promoted
    SharePoint Administrator

    SharePoint Administrator

    VirtualVocations • Sacramento, California, United States
    Full-time
    A company is looking for a SharePoint Administrator to support client contract needs in a fully remote capacity.Key Responsibilities Manage SharePoint Online, Teams, OneDrive for Business, and Of...Show more
    Last updated: 30+ days ago • Promoted