Payroll Specialist

Job Description

Job Description

We are looking for a dedicated Payroll Specialist to join our team in Montebello, California. In this role, you will play a key part in ensuring payroll processes are accurate, efficient, and compliant with all applicable regulations. This is a long-term contract position, requiring consistent on-site attendance to meet departmental needs.

Responsibilities :

Payroll Operations & Processing : Coordinate with payroll vendors to ensure timely, accurate payroll processing across all agency locations. Oversee payroll administration, reporting, and compliance with established policies, procedures, and service-level agreements (SLAs). Training, Support & Communication : Provide guidance and education to staff on payroll and timekeeping processes, respond to inquiries, and present during new permanent orientations. Communicate updates, issues, and policy changes affecting pay to relevant teams. Compliance, Audits & Documentation : Maintain accurate payroll records and documentation to support compliance and audit requirements. Participate in internal and external payroll audits and assist in preparing necessary reports and documentation. Tax Filings & Accounting Coordination : Review and verify payroll tax filings at federal, state, and local levels for accuracy and timeliness. Partner with Accounting, Finance, and HR to ensure proper recording of payroll entries and reconciliation of related accounts. Reconciliations & Deductions Management : Assist with payroll and benefits reconciliations, including garnishments, medical premiums, and 401(k) deductions. Ensure compliance with applicable state and federal regulations and maintain accurate records for all deductions. Process Improvement & Vendor Management : Maintain strong relationships with third-party payroll providers, ensuring adherence to contracts and quality standards. Conduct ongoing evaluations of payroll processes, identify inefficiencies, and drive continuous improvement initiatives.

• Proven experience in full-cycle payroll operations.
• Expertise in handling multi-state payroll processes.
• Proficiency in ADP Workforce Now and Paychex Payroll systems.
• Strong knowledge of Microsoft Excel, Word, and Outlook.
• Ability to manage payroll for large-scale operations, including over 500 employees.
• Familiarity with payroll regulations and compliance requirements.
• Excellent attention to detail and organizational skills.
• Fluency in Spanish is highly desirable.
• Associate of Arts Degree in a related field; relevant detail oriented experience may be considered in lieu of formal education.
• Strong understanding of payroll legislation, labor laws, and applicable regulations.
• Minimum of three (3) years of payroll processing experience, including computerized payroll systems