Grants Assistant I

Posting Details

Posting Details

Posting Number

S14136P

Working Title

Grants Assistant I

Department

VPR-SPA Pre-Award

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https : / / www.uga.edu / ) . The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College / Unit / Department

College / Unit / Department website

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full / Part time

Full Time

Work Schedule

Additional Schedule Information

Monday - Friday; 8 am - 5pm

Advertised Salary

Commensurate with Experience

Posting Date

09 / 15 / 2025

Open until filled

Yes

Closing Date

Proposed Starting Date

10 / 12 / 2025

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu ).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https : / / www.usg.edu / policymanual / section8 / C224 / #p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https : / / www.usg.edu / policymanual / section6 / C2653 .

Position Information

Classification Title

Grants Assistant I

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

High school diploma or equivalent

Preferred Qualifications

Position Summary

Sponsored Projects Administration, Pre-Award is the central pre-award or sponsored projects office at the University of Georgia. The office manages a portfolio of approximately 2,500 awards annually, totaling more than $441 million in FY21. Work is considered highly professional and technical, involving the review and processing of research and other types of grant proposals, negotiation of awards and contracts, and a variety of post-award non-financial administrative duties (no-cost extensions, amendments, compliance, problem-solving, etc.) The incumbent will join several other research administrators in SPA .

This employee focuses on administrative support and maintaining a caseload of outbound sub-awards and subcontracts spanning a group of UGA departments, colleges, centers, or institutes. Highly professional customer service drives all activities in SPA . The employee will promote application of uniform guidance, sponsor rules and regulations, and UGA policies and procedures as it relates to sub-award and subcontract preparation, and provide assistance to faculty, staff, and graduate students in this regard. The employee will manage a caseload, engage in data entry in UGAMart, and the Grants Portal, and liaise with other institutions of higher education on behalf of the University and the Research Foundation.

Knowledge, Skills, Abilities and / or Competencies

Grants Assistant I

• Manages a work queue of sub-awards and subcontracts honoring all performance metrics, with appropriate processing times with a high level of supervision.
• Under close supervision, would communicate with faculty, unit, and sponsors after receiving guidance from supervisor and provided those communications involve standard questions / concerns / recommendations.
• Strong commitment to excellent customer service and the ability to engage in data entry, respond to customers, faculty, and co-workers with high levels of supervision and the assistance of a mentor.

Grants Assistant II

All Grants Assistants (I-II)

Physical Demands

Sitting at computer and desk for long periods of time.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

No

Does this position have operation, access, or control of financial resources?

No

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Duties / Responsibilities

Duties / Responsibilities

Percentage of time

35

Duties / Responsibilities

Percentage of time

15

Duties / Responsibilities

Percentage of time

15

Duties / Responsibilities

Percentage of time

20

Duties / Responsibilities

Percentage of time

15