Associate Director of Accounts Payable

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Department of Administrative and Financial Services (DAFS)

Public Service Manager II

Opening Date : September 29, 2025

Closing Date : October 10, 2025

Job Class Code : MA30

Grade : 30 (Confidential)

Salary : $71,843.20 - $101,587.20 per year

Position Number : 02010-3222

Are you an experienced accounting manager who is detail-oriented and enjoys independent work in a dynamic, fast-paced environment? Do you possess a high degree of initiative? Then we are looking for you!

This is a full-time position located in Augusta and allows for partial telework with management approval.

Core Responsibilities :

The Associate Director of Accounts Payable is a senior leadership position within the DHHS Financial Service Center that administers and implements policies and programs within the agency. This position leads process improvement initiatives in support of agency mission, goals and objectives established by executive management.

As the Associate Director of Accounts Payable, you will :

• Be an integral member of the Senior Leadership Team, leading initiatives and supporting DHHS' mission and strategic needs.
• Foster and sustain strong working relationships with business partners, agencies, staff and senior leadership.
• Collaborate with business stakeholders to identify strategic needs and opportunities.
• Perform the following project initiative and management process functions : analyze, design, develop, test, implement, monitor, and support assigned initiatives.
• Proactively assess and mitigate accounting and internal control risks.
• Provide strategic guidance to the AP operations team to align daily activities with broader business goals.
• Effectively inform and advise DHHS Senior Leadership on topics related to invoice status, payment process, as well as the rules and regulatory requirements of Accounts Payable.

This position supports process improvement initiatives and provides strategic business recommendations to decision-makers, with an emphasis on driving improvements and achieving positive outcomes. The role influences policy, guidance, processes, and rule changes through effective design, communication, and implementation, while overseeing process improvements and strengthening internal controls within accounts payable and related processes that originate in the agency such as, procurement, travel and service requests. By partnering with DHHS, this position promotes efficiency, transparency, and accountability in business and accounting practices while maintaining sound internal controls.

The Accounts Payable Team is deadline-driven and heavily regulated by state statutes and federal regulations. The AP Team handles invoice intake, review, approval, and payment. The team's quality focus provides an opportunity for continuous review of policies and procedures to ensure overall operational efficiency. In addition, the team conducts special billing projects, generates reports, completes reimbursements for employees, and processes child support cash receipts and disbursements.

Minimum Qualifications :

In order to qualify, you must have at least ten (10) years' experience in business administration, legal services, accounting, fiscal management and / or procurement administration to include two (2) years in a supervisor or managerial role -OR- a Bachelor's Degree in a related field and six (6) years of professional experience in business administration, legal services, accounting, fiscal management and / or procurement administration to include two (2) years in a supervisor or managerial role. Directly related professional experience may be substituted for education on a year-for-year basis.

The background of well-qualified candidates will demonstrate some of the following competencies :

1. A thorough knowledge of GAAP / GASB evidenced through proactive work experience and / or formal education (please list courses or provide transcripts).

2. Experience in accounting and management.

3. A proven ability to identify, enhance, and implement process improvements.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart.

Agency information :

The DHHS Financial Service Center is a supportive and friendly environment that fosters professional growth, teamwork, and collaboration with DHHS. The impact of your work will be felt throughout significant programs that provide critical services to Maine's most needy population. You will be satisfied knowing you have helped DHHS executives and program managers deliver vital services to the people of Maine.

The DHHS Financial Service Center is responsible for program accounting, cash management, and revenue / expenditure control for the entire Department of Health and Human Services (DHHS). The Service Center provides budget and fiscal analysis for many complex areas within DHHS, including TANF (i.e., Temporary Assistance for Needy Families) and MaineCare (formerly Medicaid). The Service Center works collaboratively with senior leadership at State agencies, providing consultative financial and accounting services. Areas of fiscal expertise include compliance with State and Federal laws and regulations, statewide budgetary policy, budget development and monitoring, application of generally accepted accounting and financial practices, grant management, financial analysis, cash management, accounting and financial processing, and legislative support.

Application Information :

For questions about this position, please contact Amanda Brooks at Amanda.Brooks@Maine.gov

Please submit a resume, copies of post-secondary transcripts, and a cover letter before the closing date.

Please submit all documents or files in a PDF format.

To request a paper application, please contact Mandy.Hernandez@Maine.gov

Benefits of working for the State of Maine :

No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including :

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note : Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.