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High Level Executive Assistant

High Level Executive Assistant

Scott Varley Real Estate TeamSaratoga Springs, NY, US
30+ days ago
Job type
  • Full-time
Job description

Job Description

Job Description

The Scott Varley Real Estate Team (located in Saratoga Springs) is seeking a High-Level Executive Assistant to lead our internal operations, optimize systems, and drive scalable growth. This isn’t just an admin job. This is a leadership role for a systems-obsessed doer who thrives behind the scenes, making magic happen.

Compensation :

  • Base salary : $60,000–$75,000, based on experience
  • Bonus opportunities based on performance
  • Paid Time Off
  • Leadership growth and career development opportunities

Compensation :

$60,000 – $75,000 yearly

Responsibilities :

Operations & Systems Leadership

  • Own and streamline all backend operations so the sales team can stay focused on production
  • Design, implement, and manage internal systems, including CRM, transaction coordination, listing management, client communication, and database management
  • Build, refine, and document scalable, repeatable processes across departments to drive consistency and efficiency
  • Oversee contract-to-close operations and listing workflows, ensuring consistent quality and timely execution
  • Optimize CRM workflows and transaction management processes to enhance productivity and client experience
  • Create, improve, and maintain comprehensive SOPs and internal operations manuals that evolve with the business and support consistent system usage
  • Lead cross-functional initiatives and coordinate across departments to support team-wide goals, including expansion
  • Collaborate with leadership on business planning, performance tracking, and operational accountability systems

    • Client Experience & Reputation Building

  • Create and manage systems that drive client testimonials, referrals, and online reviews
  • Ensure client experience touches are timely, personal, and aligned with our brand standards
  • Partner with marketing to ensure operational follow-through on brand promises and post-close engagement

    • Expansion & Growth Enablement

  • Build systems and infrastructure that support team growth and increased production volume
  • Collaborate with leadership to identify operational gaps and design solutions that enable scalable, sustainable growth
  • Anticipate future operational needs as the team grows, ensuring smooth onboarding, communication, and system adoption
  • Strengthen internal processes to support increased transaction volume without sacrificing quality or service

    • Qualifications :

  • 3–5+ years of administrative experience (real estate preferred)
  • Bachelor’s degree preferred
  • Proven leadership skills
  • Strong communication, organizational, and project management skills
  • A passion for systems, structure, and empowering others to succeed
  • Calm under pressure, driven by results, and laser-focused on doing things the right way

    • About Company

    With over 30 years of experience and 5,000+ properties sold , the Scott Varley Team is a trusted name in New York State’s Capital Region. We serve residential and commercial buyers, sellers, and investors across all counties in the Capital District—and beyond. Backed by Keller Williams, we offer both local expertise and global reach.

    We are powered by kindness, integrity, accountability, productivity, and grit , and we’re building a world-class team with the systems to match.

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    Executive Assistant • Saratoga Springs, NY, US

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