Coordinator, Performances & Special Initative

Job Description

Job Description

Position Summary :

The primary responsibility of the Coordinator of Arts Education Performances is to support and assist in the development and delivery of high-quality in-person Arts Education Performances. This position will work in direct support of the Senior Manager, Programming & Performances, and in collaboration with all members of the Arts Education team to effectively support the implementation of the Arts Education performances with a concentration on, but not limited to, student performances, SchoolTime sales and logistics, and client events.

Essential Duties and Responsibilities :

• Subject to the policies and management direction established by the Vice President of Arts Education, the duties of the Coordinator, Arts Education Performances shall include, but are not limited to :
• Coordinate SchoolTime performance series reservations, including all Salesforce database management, invoicing, and general correspondence to ensure a smooth customer service experience for schools and districts.
• In partnership with the Senior Manager, Programming and Performances, serve as AED liaison with Guest Services staff and managers during SchoolTime Performances. This includes confirming school reservations, providing ticketing information to the Guest Services Team, greeting all schools on the day of performance, and working with the team to troubleshoot potential issues.
• Assist with the creation of the Teacher Resource Guide with the Creative Practice team, including participating in curriculum writer interviews and meetings, managing communication logistics regarding deadlines, proofreading, and guide dissemination.
• Assist with the creation of four installation projects aligned with the SchoolTime season to encourage further engagement by K-12 audiences prior to or following the performance experience.
• Maintain Artsvision calendaring database and event document generation for smaller events and internal meetings.
• In collaboration with the Manager of Sales & Outreach, organize and archive media recordings for all student shares, including some light video editing work.
• Advance and execute smaller Arts Ed recitals and select virtual events with direction from the Senior Manager, Programming, and Performances.
• Assist Senior Manager, Programming and Performances in the preparation and execution of large-scale culminating events, including but not limited to tracking RSVPs, expenses, technical needs, deadlines, and Salesforce data.
• As needed, manage hospitality for Performances and AED events in conjunction with the supervisor.
• Create and generate letters of agreement for all Performance area events, including the Artist Development Program, Masterclasses, and other events as assigned.
• Reconciling and submitting weekly payroll for all Performance area events.
• Participate in departmental activities, conferences, and conventions with the Manager, Outreach, and Sales on an as-needed basis.
• Perform general administrative and office duties, including meet-and-greet deliveries, filing, faxing, correspondence, answering phones, returning calls, mail retrieval, setting meetings, preparing materials for meetings, and ordering supplies.

Qualifications

Preferred Qualifications