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Casual, Gift Processing Specialist (FY 25-26)

Casual, Gift Processing Specialist (FY 25-26)

Harrisburg Area Community CollegeHarrisburg, PA, United States
30+ days ago
Job type
  • Part-time
Job description

All applicants are required to submit the following materials :

  • Resume
  • Two writing samples (written within the last 12 months and dated; if none are available, applicants are advised to create new samples)
  • College transcripts (if applicable)

Incomplete application materials and those that do not follow these directions will not be considered.

Interview Process

The interview process for this position will consist of three phases. Applicants who complete the application process and meet the position minimum requirements will be invited to interview in phase 1. Candidates will be notified of their status after each phase to confirm if they are moving forward in the selection process.

  • Phase 1 : 30-minute interview with the search committee
  • Phase 2 : 30-minute interview with the search committee (different questions will be asked), 30-minute written exercise; 30-minute presentation with the Office of College Advancement team
  • Phase 3 : 30-minute interview with the vice president of college advancement (this phase will occur if you do not engage with the vice president of college advancement in phase 1 or 2; if you do engage with the vice president of college advancement in phase 1 or 2, phase 3 will not be necessary)

    • Job Summary : Manages financial transactions and activities related to all HACC Foundation gifts and pledges, provides clerical support, and operates a computer to perform data entry.

    Minimum Qualifications :

    H.S. Diploma or equivalent and 2 years experience.

    or an equivalent combination of experience and education sufficient to successfully perform the essential duties of the job.

    Licensing Requirements : N / A

    Hiring Range : $19.00 - $22.00

    Preferred Qualifications : TBD

    Job Specific Task List :

  • Process incoming donations to the HACC Foundation, including checks and online contributions. - (Essential)
  • Ensure acknowledgment letters are sent to donors in a timely and personalized manner. - (Essential)
  • Record donation details into the HACC Foundation's donor management system (Raiser's Edge). - (Essential)
  • Input donation information into the HACC Foundation's donor management system, ensuring the data are accurate and up-to-date. - (Essential)
  • Maintain donor records, including contact information, giving history and other pertinent data. - (Essential)
  • Ensure proper classification of donations - (Essential)
  • Monitor and track ongoing donor pledges, ensuring that payments are received as promised. - (Essential)
  • Send reminders and follow-up communications for pledged donations. - (Essential)
  • Issue official receipts for donations, ensuring they comply with IRS regulations and provide necessary tax documentation for donors. - (Essential)
  • Maintain records of in-kind donations and provide appropriate acknowledgment letters. - (Essential)
  • Process naming opportunities contributions to the HACC Foundation. - (Essential)
  • Manage the naming opportunities process. - (Essential)
  • Follow legal and organizational guidelines for gift acceptance and processing - (Essential)
  • Maintain confidentiality of donor information and ensure secure storage of sensitive data. - (Essential)
  • Performs other duties as assigned - (Standard)

    • Work Arrangement :

  • Work from home approximately 90% of the time
  • Work from any of HACC's five campuses approximately 10% of the time

    • Job Type : Part-Time (less than 1,000 hours)

    If part time, hours per week : 10 hours

    About Us : www.hacc.edu

    Our Purpose : Learning for all; learning for life.

    Our Core Values : A Circle of Caring

    Caring by Creating Our Future Together

  • We work together to shape and build our preferred future.
  • We encourage and celebrate creativity and innovation.
  • We set high goals and strive to achieve them.
  • We strive to provide exceptional service to all who help shape our future.

    • Caring for Each Other

  • We are gateways to student success and opportunity.
  • We promote respect, collegiality, and equity-mindedness in all we say and do.
  • We nurture awareness and cultural sensitivity to create a climate of trust.
  • We are growth-minded, believing that each of us is capable of learning, developing and growing to support our mission.

    • Caring by Doing What is Right

  • We are honest and hold each other and ourselves to the highest ethical standards.
  • We provide the most accurate information available in all communications.
  • We are transparent about our decisions as individuals and teams.
  • We embrace broad engagement in the shared governance process.
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    Processing Specialist • Harrisburg, PA, United States

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