Administrative Assistant ~ Health Department

The Tooele County Health Department is a work environment where work-life balance is a priority and where every employee contributes to a shared vision of helping all community members live to their full potential. This position provides reliable, supportive administrative services by assisting visitors and callers, registering clients, collecting payments, and preparing cash deposit reports. The role helps maintain accurate records and correspondence, coordinates appointments and meetings, prepares office documents, supports public health nurses, runs daily reports, and completes billing for clients and third-party payors. The employee is also expected to be available for community emergencies as needed and to assist with other responsibilities that help the department operate smoothly.

SUPERVISION RECEIVED

Works under the general supervision of the Community Nursing Director.

SUPERVISION EXERCISED

None.

EXAMPLE OF DUTIES

Answer telephones and personal inquiries, route visitors and calls to appropriate individuals.

Registers clients in computer systems and collects payment from clients. Responsible for the cash deposit report.

Secures and provides information, files, correspondence, records, and reports. Make appointments and arrange for meetings, prepare and maintain office records, reports, and forms containing statistical, personal, or financial information.

Assist public health nurses with various programs.

Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

Education and Experience :

High School Diploma or GED. Five (5) years of experience, three (3) years as an administrative support. Proficient in computer applications.

Required Knowledge, Skills, and Abilities :

Knowledge of business English, math, spelling, punctuation, vocabulary, filing, typing, etc.; advanced knowledge of a variety of types of standard office equipment.

Proficient in the operation of personal computers and work processing software (Word, spreadsheets, databases). Knowledge of bookkeeping and accounting principles.

Ability to establish and maintain effective working relationships with employees, other agencies, and the public; ability to follow written and verbal instructions; ability to communicate effectively, verbally, and in writing; ability to deal with the public under conditions of stress and maintain composure and professionalism.

Special Requirements :

Must be able to lift 20 pounds and climb stairs. While performing the duties of this job, the employee is frequently required to sit, talk, and listen. The employee is occasionally required to stand, walk, use hands, reach with hands and arms, climb or balance, stoop or kneel. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Must be able to use telephone, computer, fax machine, audio-visual equipment, and display materials.

OTHER QUALIFICATIONS

Achieve a competent or higher rating overall in each performance evaluation, which measures the following :

• thoroughness, planning and organization, neatness and accuracy.
• Learning and knowing all phases of the job; recognizing and solving routine problems; knowing the office policies, systems, and services.
• compared to other employees, maintaining a competent volume of work in addition to regular tasks, and a competent speed of work.
• being able to perform new duties, adjust to new situations, and control oneself under pressure.
• being resourceful; volunteering suggestions for improvement of work; being self-starting; seeking new tasks; taking responsibility.
• making decisions; studying and considering all facts; using common sense.
• cooperating with supervisors and peers; accepting constructive criticism; seeking self-betterment through education and other means.
• being friendly, helpful, and showing self-control.
• being punctual in attendance.
• being professional in dress and manner; showing good housekeeping of the general work area.
• Tooele County is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, or any other protected class.